MANAGER’S REPORT

10/20/08

Units for sale or for rent

#304 $415,000 being rented
#602 $449,000
#603 #439,000
#1105 rented
#1202 $449,000 in foreclosure…rented?
#1203 $429,900
#1303 $650,000
#1306 $669,000
#1505 $386,000 short sale
#1702 rented…foreclosure
#1801 vacant #1804 vacant
#1806 $739,000

Administrative

1. Federal and state payroll tax returns for 3rd Qtr. prepared and filed.

2. Fire extinguishers inspected, tagged and recharged where necessary. Next years 27 extinguishers will need replacement. Approximate cost is $1,000.

3. Health Department inspected the swimming pool and spa…passed. Inspector pointed out that the pool is not permitted for night operation and posted rules should reflect correct hours of operation or apply for after-dark operation.

4. New laws affecting condominiums were passed effective October 1, 2008. One of the new laws requires building inspections. “For condominiums greater that three stories in height, at least every five years, the board shall have the building inspected by an architect or engineer licensed to practice in Florida.”

5. Contacted the Direct TV provider. He will do another presentation, date and time to as yet be determined.

6. The Association has a contract with Joytel for internet access.

Building and Property

1. Water leak in supply line within unit #304 repaired by B & G Plumbing.

2. Extensive repairs to kitchen area in #606 damaged by clogged main drain back-up into unit.

3. B & G conducted video inspection of roof drain pipes. Sent findings to Pipe Tech for analysis.

4. Maintenance (Ron) sealed roof drain flanges and removed plant growth from around drain screens.

5. Lights within the garage on the east side were rewired to stay on all the time so as to provide additional illumination.

MINUTES

10/03/08

Directors present: Colette Sellers, Shawn Griffith, Constance Stumin, George Koury, Ed Buttner
Absent: Doug Myers

Special Note: Manager, Bill Stefanowitz not in attendance

Special BOD Meeting: To review the painting contract of Roger DiIorio/ Benjamin Moore’s proposal and further discuss the issues of the roof, finances and water intrusions

The Minutes of the September 25, 2008 special meeting were approved and posted to the PelicanBrief BLOG. Ed Buttner abstained as he was not present at the meeting of 09/25/08

Motion: To engage Ed Whelan to review specific clauses of the Halbert painting contract with a cap set on his legal fee.

Made by: Ed Buttner
Seconded by: George Koury

Vote: Approved unanimously

Motion: To have Shawn Griffith communicate with Mr. DiIorio regarding pricing.

Made by: Shawn Griffith
Seconded by: Ed Buttner

Vote: Approved unanimously

Motion to adjourn at 8:15 p.m. and re-meet Tuesday, October 21, 2008 at 6:30 p.m.

MINUTES

9/25/08

Directors present: Colette Sellers, Shawn Griffith, Doug Myers, Constance Stumin, George KouryAbsent: Ed Buttner

Special Note: Rod Montgomery’s resignation was accepted with regret and is no longer a member of the BOD.

Special BOD Meeting: To further discuss the issues of the roof, finances and water intrusions

The Minutes of the September 18, 2008 special meeting were approved unanimously and posted to the PP BLOG. The Manager’s report was discussed extensively and also posted to the BLOG.

Motion: To list delinquent owners behind on assessments, but currently renting their units.
Made by: George Koury
Seconded by: Doug Myers

Vote: Approved unanimously

Motion: To contact our lawyers, Patterson and Anderson, send appropriate pages of our new documents, stating our rights to send notice and collection rights to the delinquent owners.

Made by: Colette Sellers
Seconded by: George Koury

Vote: Approved unanimously

Motion: To utilize B&G Plumbing to identify cracks in drain pipes by camera.
Made by: Shawn Griffith
Seconded by: George Koury

Vote: Approved unanimously

Motion: To have Bill call Direct TV and their Internet connection to set up a second presentation. This time and date is to be posted in advance on the BLOG and on the entrance board to alert owners of services and costs of Direct TV in a more cohesive manner.
Made by: Shawn Griffith
Seconded by: Colette Sellers

Vote: Approved unanimously

Motion: To explore other opinions in our legal action against FCCI
Made by: Shawn Griffith
Seconded by: Doug Myers

Vote: Approved unanimously

Motion: To recognize the contributions of past officers, Dane Lucas, Jeff Rolland, Rod Montgomery
Made by: George KourySeconded by: Colette Sellers

Vote: Approved unanimously

Motion: Vote to adjourn and meet Friday, October, 3, 2008 at 5:30 P.M.
Made by: Shawn Griffith
Seconded by: Colette Sellers

Vote: Approved unanimously

Next meeting to held Friday, October 3, 2008 at 5:30 p.m.

MANAGER’S REPORT

September 25, 2008

Units for sale

#1505 under contract to Dr. Todd Rasner.

Personnel

Hired Clen Ward the last week in August. Ron Dombrowski is very satisfied thus far.

Administration

1. Served complaint that Unit #1202 is being foreclosed by lender. Owner is trying to sell and several prospects have looked at the unit. Tenant is living there.
2. Manager completed a budget and gave to then Treasurer Sellers at the beginning of
September. The Budget Committee should use that as a starting point for its work.
3. Police officer Shawn Stieb moved into unit 101 on or about September 10th. She has repainted the unit.
4. Nadeem Zebouni inspected garage on 9/10/08 with an associate. Took set of rolled plans with him.
5. Election and proxy count at annual meeting went well. Three issues voted all passed.

Building and Property

1. Just about every unit had some water intrusion…units at south end of the building more so than north end.
2. Secure One spent two days searching for problem causing trouble indication on panel. Found a bad relay on ground floor.
3. After storm clean-up completed by most owners. #205 and #501 removed carpet and installed tile. Some unit owners waiting until after hurricane season to install new carpet. Unit #1305 has severe mold / mildew because AIR CONDITIONER was turn off. #602 removed and replaced drywall in master bedroom at window wall. Unit #1204 doing the same thing.
4. New parking bumpers have been installed where needed in the garage and in the
south parking area. Will charges garage space owners $30 for replacement.
5. Clean-up notices distributed last week. Will begin program October 1st ….next week.
6. Cracked dual sink waste line in #1803 replaced.
7. Unit #101 had the front bedroom tiled, replaced all blinds, new flat-top range installed, thoroughly cleaned and dried.
8. Clean-out for kitchen waste line installed in #606 had to be turned 180 degrees to satisfy owners. Remediation of back-up in progress. Unit cleaned and sanitized.
9. New barrel / spring installed for south garage door.
10. Pool pump motor burned up but was under warranty. Replaced with new motor.
11. Seams in 03 and 05 units allowed water penetration from above into living rooms below. Need to seal the seams wherever possible.
12. Pin-hole leak in the shower supply line of unit #1606. Owner had B & G repair.
13. Welder repaired all railings as required except #401. Bottom rail would not match holes for verticals. Need custom-punched bottom rail.

MINUTES

MINUTES 9/18/08


Special Meeting: To assess the condition of the roof and the painting contract

Directors present: Colette Sellers, Shawn Griffith, Ed Buttner, Constance Stumin. George Koury
Absent: Doug Myers, Rod Montgomery

Motion: To work towards getting the roof inspected and pipes inspected; goal date if possible is 9/25/08
Made by: George Koury Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To table the Hiring of a Water Intrusion Consultation company at the current time, in favor of selecting a qualified painter and getting their opinion on sealing the structure
Made by: Shawn Griffith Seconded by: Ed Buttner
Vote: Approved unanimously

Motion: To revisit past, present and possibly new paint contracts.
Made by: George Koury Seconded by: Ed Buttner
Vote: Approved unanimously

Motion to adjourn at 8:15 p.m. and re-meet next Thursday, September 25, 2008 at 6:30 p.m.

MINUTES

PELICAN POINT CONDOMINIUM ASSOCIATION, INC.
Special Board of Directors Meeting
August 25, 2008 at 5:00 p.m. in the Club Room

MINUTES

Directors present: Dane Lucas,Jeff Rolland, Collette Sellers, Constance Stumin, Gerard Montgomery and George Koury. Absent: Dave White.
Special Meeting to consider Paint Contract.

MOTIONS:

Motion: “We hire Home Pro Inspections to scan by infrared detectors, in order to locate
the source of water intrusion”.
Made by: Dane Lucas
Seconded: Constance Stumin
Motion withdrawn. We will survey the building and work with an engineer.

Motion: “Add West Walkway into the paint contract”.
Made by: George Koury
Seconded: Colette Sellers
Vote: Accepted.
For: Colette Sellers, George Koury, Constance Stumin, Dane Lucas.
Against: Jeff Rolland, Gerard Montgomery.

Motion: “To sign Letter of Intent with Halbert to paint the garage for $12,000”.
Made by: Dane Lucas
Seconded: Gerard Montgomery
Vote: Accepted unanimously.

Appointed a committee to pick West Balcony floor color: Constance Stumin, George Koury, Jeff Rolland.

Motion to adjourn at 6:30 p.m.
Made: Jeff Rolland;Second: Gerard Montgomery.
Vote: Accepted unanimously.