MANAGER’S REPORT December 16, 2009
Units for sale Units for rent
#505 $375,000 #301 $2,000 Unit #1404 under contract and
#803 $375,000 #305 $1,600-$1,800 in process of closing.
#1005 $350,000 #1006 $2,300
#1202 $295,000 #1101 $1,500
#1806 $649,000 #1803 $ ?
Administrative
1. Associations are required to fully fund reserve accounts unless a majority of the
membership waives full funding.
2. Common surplus = the excess of all receipts of the Association, including, but not
limited to Assessments, rents, profit and revenues on account of the Common
Elements, over the amount of the Common Expenses. If the association has been
organized as a corporation not-for-profit and the common surplus does not result
from excess funds from a special assessment, it cannot be returned directly to the
owners and an alternative disposition MUST be used. The excess funds can be
credited towards to next year’s budget OR can be allocated to the reserve accounts.
Funds remaining from a special assessment may either be returned to the unit
owners OR applied as a credit toward future assessments with membership approval.
3. Air Force contracted personnel removed their equipment from our rooftop on Tuesday. The Association is investigating their intentions and the status of our contract.
4. Roof Special Assessment: 86 owners paid full amount; 8 made two payments; one
paid half; one paid $800. Total collected: $221,200 of possible $244,800. We are
fairly sure of collecting 2 more or $4,800. The estimated roof costs are less than
$150,000. $800 could be returned to 86 owners ($68,800).
5. Unit 204 up for auction 12/17/2009. Units 502 and 1205 will likely be auctioned as
well.
Building and Property
1. Unit #1001 claimed at auction. Owners are remodeling kitchen. Units 1206 and
1801 still being remodeled. Unit #1702 may start remodeling in January.
2. No water leaks this period. The damage from suspended main wasteline cleaning
remains unresolved. Attorneys are involved with the matter. The Association had
level one cleaning done where possible in affected units.
3. The roof project started Monday, 12/14/2009 and halted due to bad weather after
two days. Work will probably carry into January.
4. South elevator has been an intermittent problem. Significant components replaced.
The latest problem diagnosed as low voltage to controller module. Schindler has
responsive in maintaining operational status.
Thursday, January 21, 2010
MANAGER'S REPORT
MANAGER'S REPORT
01/18/2010
UNITS FOR SALE UNITS FOR RENT
#505 $375,000 #205 $2,000 N/A SUMMER
#1001 $399,000 #301 $2,000 N/A SUMMER
#1005 $335,000 #305 $1,600-$1,800
#1806 $649,000 #801 ?
#1006 unfurnished
#1101 unfurnished
#1603
Watson 759-0474
ADMINISTRATION
1. Audit start postponed due to computer problems. Motherboard replaced on
01/13/2010. Compter infected with viruses and not useable.
2. Reserve study scheduled for mid-February.
3. Contract with Leland Management signed 01/04/2010. Cost is $550 per mo.
Or $6,600 annual. Legal to review: $1,140
4. Quarterly payroll returns in progress; also annual returns..
5. Anticipate four insurance agents submitting proposals. A decision needs to be
made by February 5, 2010.
6. Little or no progress has been made toward resolving the damage to three
Units from the November drain cleaning.
7. We have five troubled units: 3 of which are in foreclosure (204, 502, 1205).
The two with liens will follow.
8. Three storage bins appear to have been broken into. One had two toolboxes
taken.
9. Certain elevator upgrades are required by law. Electronic door restraints will
Cost $4,654. Universal fire service key switches for zone 3 will cost $2,213.00.
These are required and must be completed before the next license to operate
Is issued in August.
BUILDING AND PROPERTY
1. Chemical treatment of drains – 90 day trial period.. Evaluation in February.
2. Pigeons are a problem in the 18th floor, especially the oceanfront balconies.
May need to obtain netting to limit their access.
3. It appears that we lost very few plants due to the cold weather early in the
Month.
4. Unit #1001 finished a kitchen remodel; #1801 remodeled entire unit. Doors
And windows were replaced in unit #1002.
5. A wall in the library was removed along with an old a/c condensing unit.
New lighting and ceiling installed. Electrical and telephone lines moved.
Tuesday, January 19, 2010
MINUTES
MINUTES December 17, 2009 at 6:30 PM
Board of Directors’ Meeting
Directors present: Colette Sellers, George Koury, Jaime Calzada, Philip Lynch
Motion: To approve the Minutes of the November 07, 2009 meeting and post to the PP BLOG.
Made by: Jaime Calzada
Seconded by: George Koury
Vote: Approved unanimously.
Motion: To hire Leland Management Svcs. to process Accounting Transactions & provide financial reports monthly.
Made by: Philip Lynch
Seconded by: George Koury
Vote: Approved unanimously.
Motion: That the forecasted Common Surplus from 2009 be allocated to the 2010 Operating Budget to fund expenses.
Made by: Jaime Calzada
Seconded by: Philip Lynch
Vote: Approved unanimously.
Motion: To engage Reserve Advisors to conduct a Reserve Study and issue a Florida State required Engineering Report that evaluates the maintenance systems, with funding from Operating funds.
Made by: Colette Sellers
Seconded by: Philip Lynch
Vote: Approved unanimously.
Motion: To approve the Proposed Budget as presented to the Members, which includes a $500 monthly assessment.
Note: The Association lost an antenna lease, which will be replaced by the Operating surplus.
Made by: Philip Lynch
Seconded by: George Koury
Vote: Approved unanimously.
Motion: To approve the proposed Parking Policy, requiring all vehicles to post a Pelican Point decal or a Visitors Permit.
Made by: George Koury
Seconded by: Jaime Calzada
Vote: Approved unanimously.
Motion: To adjourn at 8:04 PM and tentatively set next meeting on Monday, January 18, 2009 at 6:30 PM.
Made by: Colette Sellers
Seconded by: George Koury
Vote: Approved unanimously.
Tuesday, December 22, 2009
MANAGER’S REPORT October 12, 2009
Units for sale or rent
#505 $375,000
#305 $1,600-$1,800 furnished
#1204 furnished
#803 $375,000
#301 $2,000 furnished
#1602 furnished
#1005 $350,000
#803 furnished
#1202 $310,000
#1006 unfurnished
#1404 $299,900
#101 $1,500 unfurnished
#1806 $649,000
#1101 unfurnished
Administrative
1. As of Monday morning: 45 owners have paid in full; 34 owners have made two installment payments; 8 have made the first installment. $170,000 approx. total collected.
2. The roof bid package has been finalized. Four companies asked to bid on the roof replacement: Advanced Roofing; Childers; Register & Waynes. The pre-bid conference will be 10/20/2009 @ 10:00; The tentative bid opening will be 10/29/2009 at ALS.
3. Colette and Roseanne Macon reviewed approximately 40 boxes of old PPCA records and securely disposed of the files by having them shredded on site. These files were housed in the storage room and were musty and dirty.
4. Board meetings are being moved to back Monday evenings from the third Tuesday of the month.
5. The procedure and policies regarding delinquent owners is being consistently applied. The legal process seems to take a long time but the courts are overloaded.
6. Quarterly P/R tax returns (3rd qtr) have not been done as yet. Future returns and deposits will be done electronically.
Building and Property
1. Two sold units (1206 & 1801) will be renovated / remodeled.
2. Unit #101 has been repainted and made ready for rental.
3. A guest / visitor auto hit the low planter wall at NE corner of the garage over the weekend.
4. The “8” key on the building entry system keypad sticks. May need to replace the keypad.
5. Planters in front of the elevators upgraded with new plant material all floors.
6. No water leaks this period. No significant problems.
7. New garage door installed at the south entrance.
MINUTES October 12, 2009 at 6:30 PM
Seconded by: Doug Myers
Vote: Approved unanimously
Seconded by: Philip Lynch
Vote: Approved by 4 Directors, George Koury dissented
Seconded by: George Koury
Directors present: Colette Sellers, George Koury, Doug Myers, Jaime Calzada, Philip Lynch
Seconded by: George Koury
Vote: Approved unanimously.
Seconded by: Doug Myers
Vote: Approved unanimously.
Seconded by: Philip Lynch
Vote: Approved unanimously.
Seconded by: Philip Lynch
Vote: Approved by 4 Directors, Jaime Calzada dissented.
Seconded by: George Koury
Saturday, December 19, 2009
MANAGER’S REPORT
September 21, 2009
Units for sale or rent #505 $375,000 #1202 $310,000 short sale #1806 $649,000 #603 sold 9/21/09 #1206 contract close 9/28 #803 $375,000 #1404 $299,900 short sale #1005 $350,000 #1801 contract close 9/28
Personnel Hired Barbara Kesslar to perform janitorial work and plant care
Administrative
1. Mailouts for special assessment and annual meeting second notice and proxy done timely. Some communication being done by e-mail where possible.
2. As of 0900 Monday morning: 29 paid special assessment in full; 56 paid the first installment: 35 paid the second installment. Total collections: $142,800
3. The federal government billing is up-to-date: they owe us $16,000!
4. Unit #101 tenant moved out the end of August. Will use security deposit as partial rent for unpaid period. Unit being repainted. Purchased new washer.
5. Need to review policy on water leaks and responsibility.
6. Work begun on 2010 calendar year budget.
7. Delinquent owners – one auction scheduled for October. Another is being foreclosed by lender. Other action delayed by probate action.
Building and Property
1. South garage door needs to be replaced. Ordered same and will install when received next week.
2. Front building entrance redone with new plants and colored rock.
3. The 13th floor planters were used as a showcase for new foliage.
4. A section of the main water supply line replaced in 203-303.
5. Units in renovation: 1002, 906, 1203 & 1401 is getting hurricane shutters.
6. Clog in 06 stack condensate drain line below #606 caused backup into unit.
7. Pull test (2nd one) done by Soprema Co. on roof.
8. Atlas Scientific Technologies performed asbestos survey on the roof.
9. A 16 yr. old hot water heater leaked in a 6th floor unit.
10. Tennis court fence components are rusting badly.
