MINUTES

January 20, 2009 at 7:00 PM
Scheduled Board Meeting

Directors present: Shawn Griffith, George Koury, Doug Myers, Colette Sellers

Motion: To approve the Minutes of the December 16, 2008 and post to the PP BLOG.
Made by: Doug Myer
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To pay 50 percent of remedial drywall replacement, up to $500.00 for each unit, to the Owners who suffered water intrusion damages from Tropical Storm Faye, if reported and on record as of January 20, 2009.

This ruling will cover work already completed by the same date. Work to be completed must be authorized by the Association. An exception to this ruling will be: that if the damages were caused by evident owner neglect; the Association will not pay for the repair of the damages.

Made by: Shawn Griffith
Seconded by: Doug Myers
Vote: Approved unanimously

Note: This is a one time ruling for remedial drywall replacement. In the future, the Association will determine the extent of work necessary to fulfill its legal obligation to the Owner. The Association will make repairs that are required by law. However, we will not admit to responsibility for the damages. A full policy will be issued by May 01, 2009. It will include procedures to be set for Owners and the Association to follow.

Motion: To adjourn at 8:30 PM and re-meet on February 17, 2009 at 6:30
Made by: Doug Myers
Seconded by: Shawn Griffith
Vote: Approved unanimously

JOYTEL/SURFCAST

Surfcast is now providing high speed internet access in the building. With speeds comparable or better then DSL or cable and with the ease of no contracts or rate hikes over time. Simply sign up and pay per month with no hidden fees! Packages start as low at 14.95 per 30 days.

Signing up is easy and simple. Find our wireless network on your computer and connect. The Premium package will require extra equipment at your expense and can be purchased at (http://meraki.com/products_services/hardware/indoor/) and by calling 904-325-0132. When you receive the device, simply attach it to your computer following the directions that come with and you are connected!

Packages: Basic Starts at $14.95, Premium starts at $24.95 plus equipment fees
Speeds: Basic: 2Mb/s download and 512kb/s upload
Premium: 4Mb/s download and 1Mb/s upload.


For more information and help or for the premium package please Contact us at: ayaldir@joytel.net or call 904-325-0132

MANAGER’S REPORT

02/13/2009

Update – Units for sale or rent

#602 Under contract – no details
#806 Sheila Reeder relocating to unit #202…owner V. Loucks moving out
#1006 Tenant Rochelle Proctor is vacating 2/27/2009
#1603 Rented to Rita Schnyder by Watson Corp. for one year

Administrative

1. Clayton & McCulloh seminar and trade show 2/21/09 @ Prime Osborne Center
2. Becker & Poliakoff CA Leadership Conference 3/14/2009 @ Plaza Resort & Spa
in Daytona Beach
3. We received two excellent insurance proposals from Brown & Brown and Advanced Insurance Underwriters…10% less than last year
4. CD at Compass Bank matured…earned $1,147.94 interest for 8 mos. APY 31/4%
Remaining CD’s at Compass Bank mature 3/7/2009…$55,107. each. APY 31/4%
Where to place funds and obtain a decent return?????
5. Recommend lien be placed on unit #1001 owes $1845; foreclosure for 204 & 1205.

Building & Property

1. Unit #501 replumbed by Steeg Plumbing.
2. New ductwork & registers run to/in Management Office. Airflow 4x as before.
3. Cracked bathroom wasteline from unit #703 damaged unit #503 bathroom ceiling.
Plumbing repair $875. drywall in #603 $275. drywall in 503 $461
Tile repair $129 Wet areas in #504 wall and floor??
4. Roof inspection by Centimark: roof is at the end of its useful life. We may buy a
little more time with some remedial work and repairs. No quote but T/M basis. No
estimate. The new roof system recommended: TPO mechanically attached roof-
ing system: $134,092
5. Water turnoff to upper half of building on Tuesday morning, 2/17/09 to move valve
in unit #1505.
6. Ron replaced a 4 ft. section of waste line that was cracked in storage room. He painted the Club Room and replaced and re-directed the exhaust fan in Spa to the outside southside of the building.
7. Intron responded quickly to spalls found on the balconies of units 201, 804 and 1103
8. Remediation started on unit #1305.
9. Unit #906 has water stain / wet spot on dining room wall vicinity of main drain.

LETTER FROM THE PRESIDENT

Hello to our Pelican Point Members:

The new flooring was tested on one balcony. The resulting surface looks good. However, the process has several steps and product takes a long time to dry. The surfaces will be ground down before applying the urethane flooring. The bottom coat is gray. It is thick and will remain tacky for two or more days. The top coat goes over the tacky coat. The top coat color is a warm tan [Riverbend] that was chosen because it blends with our new building colors and it will hide dirt more than a light or dark color. Sand is broadcasted over the top coat and spread by roller to add traction and texture.

We all need to stay off our balconies for several days while the flooring is being applied and drying. Do not set furniture on surface until completely dry. The schedule is as follows, weather permitting:

Week of Feb. 16 The 03 stack grinding floors : 18 thru 12 & base coat 18 thru 7

The 04 stack grinding floors : 18 thru 7 & base coat 18 thru 7

Weds. Feb. 18 West Walkways grinding starting at floor 18 & down

For the test, the painters left a section covered with only the bottom coat to see if it would be feasible to leave a path on the West Walkways for residents to walk to the elevators. The “seam” blended well. The bottom and top coat may be applied in two stages. Whether they apply it in one or two steps, we will still encourage residents to leave for the first day.

The grinding machine is heavy. It will be lifted over the Balcony railings to avoid going through the residents’ units. The painters are using the electrical outlets on the balconies. We want to be fair in sharing the cost of electricity for an improvement that will have long term benefits for all of us. We have asked the painters to switch to other unit outlets more frequently.

We called the City's Energy Dept. They confirmed that the average electric bill in Jax Beach this month was 20% to 70% higher than the previous month. Your increase was not greatly affected by the grinding, since the readings were probably taken before the grinding started. The grinders used for the West Walkway railings were battery operated. The cold weather was the cause of the high bills. However, let us know if you are concerned about the process in any way.

The painters will paint the entry door edges this Thursday, Feb. 19, 2009 for the owners who are at home and will leave their doors open for several drying hours. There will be a sign up sheet in the library. Or you could reply to this e-mail to have your unit number added to the list.

If you are receiving this message, it is because you submitted your e-mail address to the Association for communications. For your privacy, we will not print your e-mail address on any correspondence that we send to Members. If you have any questions, concerns or suggestions, please call Bill, our Manager, (at 241-7206) or myself, or send us an e-mail. If you would like another member of your household to receive a copy, please send their e-mail address to Bill.

We hope to be able to use this option to communicate important information to our Members in a more timely fashion and cost efficient method. This system will only be used for Pelican Point Association business.

Remember the Board of Directors will meet tonight at 6:30 PM!

Thank you for your participation!

Colette Sellers

403 FOR SALE

Unit 403 is for sale at $375,000.

Debbie Lupole Peterson at Watson Realty, Neptune Beach is the contact...904-853-2063.

PAINTING UPDATE

East side of building:

Stacks 01 thru 06 2nd coat of paint complete minus window recess area between 03-04 stacks need to add on to scaffold stage to complete.
Handrail prep 18-2 should be complete by end of day 2/6. Scheduled to start 1st coat on handrails 2/7.
Balcony of 203 preped and base coat applied should put 1st coat of top coat on 2/7.

West walkway:

2nd coat of paint complete 18 thru 2 on walls, ceilings, planters
2nd coat of paint on handrails should be complete as of 2/7
1st coat of paint on door frames 18 and 17th floors
Door frame prep in progress on 16 thru 2.
Started to grind floor on 18th walkway

Outside walls:

Pressure washed-primer-1st coat of paint in progress on wall starting just right of front entrance going south.