MINUTES

April 21, 2009
Scheduled Board Meeting

Directors present: Colette Sellers, Constance Stumin, George Koury, and Ed Buttner by telephone

Motion: To approve the Minutes of March 10, 2009 and post to the PP BLOG.
Made by: Constance Stumin
Seconded by: George Koury
Vote: Approved unanimously

Motion: To hire a landscape consultant to design, choose plants and price the cost of plants for the west walkwalks in conjunction with the Garden Committee headed by Constance Stumin
Made by: George Koury
Seconded by: Ed Buttner
Vote: Approved unanimously

Motion: To hire a roofing engineer to inspect the roof and provide the Building Committee with a report and recommendation by their next meeting on May 7, 2009.
Made by: George Koury
Seconded by: Colette Sellers
Vote: Approved unanimously

Motion: To adjourn at 7:15 p.m. and re-meet tentatively on May 19, 2009 at 6:30 p.m.
Made by: Constance Stumin
Seconded by: Colette Sellers
Vote: Approved unanimously

MANAGER’S REPORT

5/15/2009

Units for rent or for sale

#205 #603 $399,000 #806 $625,000 rented #602 sold
#305 #1002 $250,000 offer #1306 $669,000 rented #1203 sold
#1006 #1005 $395,000 #1404 $468,400 #404 sold $303,000
#1602 #1202 $375,000 #1801 $399,000 #1702 contract

Personnel

Ray Reeves has accepted a position with JSO but may be able to work some part-time at PPCA.

Administrative

1. Two units are on a foreclosure path. If/when the association gets ownership and
possession, what will they do? Need to think and plan for the outcome.
2. Federal and state income tax returns extension requests by CPA engaged to
prepare.
3. Financial condition indicates a need to arrange a line of credit with a bank as
reserves are dwindling.
4. Association should mail every owner a current set of rules and regulations since
the BOD has not been able to adopt a revised set since 2002.
5. New contract with Schindler Elevator needs to be approved / signed.
6. Roofing consultant Edward Shafer invited to inspect roof and recommend a
replacement system.
7. Summer vandalism started: north boundary wall sprayed with grafitti; chairs
thrown from 18th floor; potted plant from the 17th floor.

Building and Property

1. Two elevator problems but no water leaks this past month.
2. Drain cleaning proposal / quotes requested from ASAP, Eagerton and Fenwick
Plumbing. Only ASAP responded thusfar.
3. Garage door (north) promptly repaired by J.B. Mathews. Considering a PM contract on the doors.
4. Donovan A/C performed semi-annual maintenance on five systems. The lobby
and Club Room were extremely low indicating a leak in system. Not investigated.
5. Childers Roofing made a visit and inspected but no recommendation since a roof
consultant involved. Bidding process required due to the cost.
6. Estate liquidator jammed trash chute and compactor by throwing books, wood
and everything imaginable in it.
7. Balcony railing posts are filling up with water during rain. Program to drill and
seal needs to resume after painters leave. Water migrates to rebar causing
oxidation / rust.
8. Need to purchase a floor scrubber to keep west walkways clean and dry.
9. Beaches Energy rebuild our domestic water meter. Expect higher readings?

LETTER FROM THE PRESIDENT

The BLOG address is: pelicanbrief1901.blogspot.com

The Building Painting Project is about 70% complete, with the North, South and West sides about to begin. Balconies and floors were challenging and time consuming. It will be imperative that all vehicles be moved away from the building when those three sides are coated. We will try to notify you a day before the work begins. However, you are responsible for your vehicle staying paint-free.

If Owners or Residents have concerns or need assistance during the paint project, Bill will be our first contact. If he is not available, call Shawn or Colette. We are all working together to make this project a success!

No items are allowed to be stored in the A/C rooms or the maintenance rooms to allow adequate access to utility and telephone personnel. The common [West] Walkways need to be clear for safety and aesthetic reasons. Furniture clutters the Walkways, causing inconvenience and safety hazards. Outdoor furniture is appropriate for your personal balcony, but becomes an intrusion of your five neighbors’ rights when left on the common walkway. Two chairs were thrown off the 18th floor Saturday night, May 2nd. A planter was thrown off the 17th floor. The police completed a report. No one was hurt and no vehicles were damaged – this time!

We have a new Staff member, Ray Reeves. Ray works part time, assisting Ron with maintenance work. This past weekend, Ray manned the desk in the lobby at night. He made rounds of the Building and grounds, greeted residents and guests and reported to the Manager and the Board. His presence was appreciated and we probably will continue this service. Please be vigilant about closing the doors and not allowing people in the Building. Call 911 if necessary!

Storm season will start next month. The Board reminds you that if you still have your original windows and doors; it is your responsibility to seal between the frames and glass to prevent water intrusion. On the Oceanfront, it is recommended that they be sealed every three years. If you purchased new windows and doors within the past two years, you must be sure that they have been installed properly. Even small openings must be sealed. Water can intrude.

The Association sought legal and technical advice to formulate a water intrusion policy. The Association is responsible to insure against the cost of dry wall damage from this peril. However, if it is evident that the owner has not sealed the “frame to glass” openings properly, the Association’s insurance policy will not reimburse the cost to repair the damages and the Association will not be responsible for the repairs.


The Association is not responsible to repair paint, tile or any other wall coverings or floor coverings. It would be prudent to seal your windows and doors before storm season. Bill has the name of a vendor who has sealed [caulked] for a number of Owners. Also, the Use Restrictions of Pelican Point’s Documents specify that Owners shall periodically run their air conditioning system at 78 degrees Fahrenheit, to minimize humidity in the Unit.

Our Manager, the Building Committee and the Board are dealing with a list of projects that are critical to the integrity of our property. The Roof repair is the first priority. The Finance Committee is developing options for funding the roof repair and others, including the garage, kitchen drain cleaning, planter rejuvenation and paving. Some low cost improvements for the first floor are being considered.

Financial News:
The Annual Financial Report for Year 2008 is available, by request. Please save the Association the cost of postage by ordering in electronic format [e-mail]. Also, our Condo Documents are available on the Clerk of the Court web site, Official Records 14421, page 1043.

Our Manager, the Finance Committee and the Board have been working with legal council to sustain income needed to manage the Association’s operations and to preserve adequate reserve balances for necessary capital projects. We are taking firm legal action against owners who are delinquent. As Members in good standing, we ask you to respect every Member’s privacy and reputation. The Board and the Membership cannot act independently. We must follow Florida Statute and our Documents. We are acting prudently to protect the Association assets.

Membership:
We continually update the Membership e-mail addresses. Please submit yours if you received this Newsletter in hard copy. We can save several hundred dollars mailing expense per year. If you would like to join the Membership Committee to write news clips, assist with communications, gardening, mail outs, social events or Sunshine cards, please call Colette.

We would like to welcome new Members and say good bye to those who are leaving. The Membership committee is developing an Owner survey to offer another option for you to express your feelings and offer suggestions. Next we would like to put together a Welcome Package.

Kristen Abrahamson has been so kind in displaying her art work in the lobby. What a wonderful addition her series of Palm Trees are!

Big Dogs, while wonderful companions for their owners, are not allowed at Pelican Point. Bringing them for visits is not allowed. Taking them up and down the stairs to avoid the neighbors is not allowed. The majority of Pelican Point owners voted not to allow dogs heavier than 25 pounds. Only 13 residents have dogs that are allowed: Small Dogs. Picking up after your dog is expected.

If you are selling your unit, please be sure your REALTOR and the prospective owners know our policies regarding not moving Association pipes, adding an effective sound barrier below new floor tile and understanding our rules and regulations. [Editorial: We are operating under Pelican Point's old Rules until the Board reaches consensus on an updated set of rules. However, the Golden Rule always works!]

We do not allow moving furniture or renovating a unit on weekends or Holidays. Those are busy times for our Pelican Point residents and visitors. We want the property to look nice, the elevators to be available and everyone to be able to have quiet enjoyment of their property. The Manager must be notified to get permission to schedule these events and to reserve an elevator.

Currently, the best method of communications is a phone call or e-mail to our Manager: Bill Stefanowitz (904)241-7206. Please send us your e-mail if you have not already, to Bill at: inc7318@bellsouth.net.