LETTER FROM THE PRESIDENT

August 21, 2009

The BLOG address is: pelicanbrief1901.blogspot.com

The Building Painting Project is complete. The Board and Property Manager thank you all for your patience, cooperation and diligence during the project, that due to unusual weather this winter, took more than seven months to complete. Many Owners, Residents and REALTORS have complimented the new look of our buildings.

The Roof Replacement Project is underway. A majority of Owners have paid their first installment of the Special Assessment, which is now due. We are meeting with the Architect this week. The contractor’s work is expected to begin as soon as the danger of storm season is over.

Although some issues must be resolved related to the new floors on the West Walkways; the deck coating will provide a low maintenance, more attractive entrance to our condo homes. As a reminder, No items are to be stored in the A/C rooms or the maintenance rooms to allow adequate access to utility and telephone personnel. Also, the common Walkways need to be clear for safety and aesthetic reasons. Furniture and beach items clutter the Walkways, causing inconvenience and safety hazards.

The 13th Floor Planters have been rehabilitated by our landscape company. That floor will serve as a test and a model for the other floors. We will do most of the planting in-house where ever needed. We appreciate the time and investments that one third of the Owners have made in beautifying the planters on their floors. We will concentrate on refurbishing the 65 empty or partially planted beds, so that all Owners and Residents can be proud of their “front lawns”. Linda Smith, an Owner/Resident who has helped us with the lobby plants in the past, will take care of the planters, with assistance from our Maintenance Staff and our Landscaper.

Storm season has started. This week the other “Bill” will bring waves, and probably rain; but we are being spared. The Board reminds you that if you still have your original windows and doors; it is your responsibility to seal between the frames and glass to prevent water intrusion. On the Oceanfront, it is recommended that they be sealed every three years. Bill has the name of a vendor who has sealed [caulked] windows and doors for a number of Owners. Also, note that the Use Restrictions of Pelican Point’s Documents specify that Owners shall periodically run their air conditioning system at 78 degrees Fahrenheit, to minimize humidity and mildew within the Unit – especially during and after a Storm.

If you purchased new windows and doors within the past two years, you must be sure that they have been installed properly. Even small openings must be sealed to prevent water intrusion. The painters sealed between the stucco and the window frames; which is expected to reduce water intrusion.

If your Unit is damaged from a storm, notify the Property Manager immediately. The Association must be given the option to repair components that are our responsibility, to prevent mold and to control the cost. Replacing drywall is included. However, paint, tile or any other wall coverings or floor coverings are not the Association’s responsibility.

Our Manager, the Building Committee and the Board are moving forward with projects that are crucial for the preservation of our systems and amenities. The Roof repair is the first priority. Kitchen drain cleaning, several spot-repairs in the Garage and planter rejuvenation are in progress. However, the Building Committee recommended that the major Garage repairs be rescheduled for early 2011; mainly due to the economic reality that many of our Owners are facing.

Financial News:
The Paint Contractor has been fully paid and the project was completed well under Budget. Our Operating Budget has a favorable variance, mainly due to a reduction in our insurance premium and lower than expected Staff costs. Our Condo Documents are available on the Clerk of the Court web site, Official Records 14421, page 1043.

Our Manager, the Finance Committee and the Board have continued to work with legal council to sustain income, by taking firm legal action against several owners who are delinquent. We have recouped some delinquent funds and expect to control further losses. As Members in good standing, we ask you to respect every Member’s privacy and reputation.

Membership:
We would like to welcome new Members and say good bye to those who are leaving. One fourth of our Members have returned The Owner Survey. We will release results at the General Membership Meeting, on September 22, 2009. If you see items that need to be repaired or cleaned, Ron would appreciate that you complete a Work Order and insert it in his mailbox outside the Pump Room.

Dr. & Mrs. Carrasquillo have donated the very nice patio table and chairs that are in the pool area and Dr. & Mrs. Nezami gave us the beautiful armoire that is in the club room. We thank them all.

We are still using the Rules that were established in 2002. The most important rule to guide us to be good Neighbors is: The Golden Rule. If you are selling your unit, please be sure your REALTOR and the prospective owners know our policies regarding not moving Association pipes and adding an effective sound barrier below new floor tile. We do not allow moving furniture or renovating a unit on weekends or Holidays. The Manager must be notified to get permission to schedule these events and to reserve an elevator. Remember, only Small Dogs are allowed at Pelican Point. Picking up after your dog is expected.

Please report to the Manager and the Board any annoying or disturbing incidents. If you see or hear any thing that could be criminal or dangerous, we urge you to: Call 911! Please be vigilant about closing the doors and not allowing people in the Building.

If you have not submitted your e-mail address, please do. We can save several hundred dollars mailing expense per year. We do keep e-mail addresses confidential.

Board:
Three seated Board Members have volunteered for next year’s Board, George Koury, Doug Myers and Colette Sellers. Philip Lynch also will serve on the Board. Our other current Board Members have helped the Association accomplish so much this past eleven months. We thank Constance Stumin, Shawn Griffith and Ed Buttner for their dedication and fantastic service and we hope they will continue to assist the next Board with their energy, experience and talents.

Currently, the best method of communications is a phone call or e-mail to our Manager: Bill Stefanowitz (904)241-7206. Please send us your e-mail if you have not already, to Bill, at: inc7318@bellsouth.net.

Directors of the Board are:
Colette Sellers, President 241-9992 George Koury, Vice. Pres. 537-8960
Ed Buttner, Treasurer 281-0080 Constance Stumin, Sect’y. 241-9088
Shawn Griffith, Director 545-4993 Doug Myers, Director 389-6114