MANAGER’S REPORT

Latest report -

4/17/2009

Units for rent or for sale

#205 #403 under contract #1005 $395,000 #1806 $699,000
#305 #603 $410,000 #1202 $375,000
#1006 #806 $625,000 #1303 withdrawn
#1602 #1002 ? #1306 $669,000

Administrative

1. Our documents (amended and restated) are silent as to association approval of
purchasers or first right of refusal on any sale.
2. Floor Coverings Q subset of XVI Use Restrictions
“Installation of hard surfaced floor coverings such as tile, marble, wood…must
first be submitted to and approved by the BOD, and if approved, meet all sound
installation standards established by the BOD”….”all areas of the unit which have
hard surfaced flooring will be underlaid with an approved material…”

The association has not established any criteria or standards.
3. Quarterly federal and state payroll tax returns were prepared and mailed timely.
4. The work of accounting firm Patterson & Associates is completed in preparing
compiled financial statements.

Building and Property

1. Elevator – replaced 4 tape guides in south hoistway. No further problems.
2. Spa still closed – bromine feeder on order.
3. North elevator stuck several times. Replaced door roller.
4. Staff made cosmetic repairs to garage exterior.
5. Roof inspection by FIDUS.
6. Water leak in #1803 supply line within unit. Another leak a few days later.
7. New bromine feeder installed. Seal on pump motor replaced.
8. Premier Tennis replaced net on east court and installed new rachet reel on post.
9. Intron repaired spalls on 701 & 705 and 11th & 12 floor breezeways.
10. #1606 water spot / seepage on L/R ceiling. Dririte called to diagnose. No report.
11. Water leak in #604 supply line within unit. Staff repaired.

MINUTES

March 10, 2009
Scheduled Board Meeting

Directors present: Colette Sellers, Constance Stumin, George Koury, Shawn Griffith

Motion: To approve the Minutes of February 17, 2009 and post to the PP BLOG.
Made by: Constance Stumin
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To request that our attorney write language to send as proxies to the owners to vote to amend the RESTATED DECLARATION OF THE CONDOMINIUM OF PELICAN POINT. The purpose would be to prevent time interest of ownership and to designate one unit owner for voting..
Made by: Colette Sellers
Seconded by: Constance Stumin
Vote: Approved unanimously

Motion: To adjourn at 9:47 p.m. with a tentative meeting scheduled for April 21, 2009 at 6:30 p.m.
Made by: Shawn Griffith
Seconded by: Constance Stumin
Vote: Approved unanimously





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MANAGER’S REPORT

Update – Units for sale or rent

#602 Sale closed 3/6/09…price is said to be less than $400,000. Purchased by Phillip Lynch
and Derrick Toney.
#1202 On the market again for $399,000
#806 Rented by Stewart Irwin?
#1303 Foreclosed…owned by the Deutsche Bank
#1702 Foreclosed…owned by Aurora Loan Services, LLC

Administrative

1. We need a faster procedure for review and approval of remodeling / renovation requests.
2. Manager is again looking into setting up a line of credit with the SunTrust Bank.
3. Auditor may be here sometime this week to gather information for the annual financial
report. Patterson & Associates will produce report and prepare the tax returns. Monakey is no longer being utilized.
4. Owners are not keeping the association informed as to various changes. No idea who is
living in unit #1105. Unit #1001 had telephone disconnected; no key to unit and
behind in monthly assessments.
5. Water intrusion clean-up – Suggest that the association make an agreement with one
company for a fixed-amount drying of a unit regardless of equipment and time.

Building and Property

1. #1401 remodeling is essentially complete except for kitchen cabinets and countertops.
Replumbed by Steeg Plumbing.
2. Unit #505 is being tiled throughout.
3. Unit #906 will be tiled and new windows and door in the master bedroom. The drywall in
the dining area was replaced due to a water leak and the wall in the master bedroom was
replaced as well.
4. Intron repaired additional areas; unit #204 had four spalls and the south stairwell on the
15th floor had rusted rebar showing.
5. The south elevator is still giving us trouble. The service company still has not pinpointed
the problem(s).
6. PM is investigating types of roofing for the building and their associated costs.
7. Minor water leaks in units 502, 602 and 901 from supply lines.
8. Roof drains should not be closed or capped. One of the reasons our roof has lasted so
long is there is no standing water after heavy rain. If water gets into the asphalt membrane,
it will have to be removed, thereby escalating the cost.

MINUTES

February 17, 2009
Scheduled Board Meeting

Directors present: Colette Sellers, Constance Stumin, George Koury, Shawn Griffith and Doug Myers after 7:10 p.m.

Motion: To approve the Minutes of January 20, 2009 and post to the PP BLOG.
Made by: Constance Stumin
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To patch the roof’s membrane at a cost of no more than $20,000
Made by: Shawn Griffith
Seconded by: Constance Stumin
Vote: Approved unanimously

Motion: To enforce the AMENDED AND RESTATED DECLARATION OF CONDOMINIUM OF PELICAN POINT, consistently and fairly
NOTE: Each BOD is to compose a list of violations of the documents and rules that each finds to be the most violated and non-enforced. The lists are due into the office by the end of February 2009.
Made by: Colette Sellers
Seconded by: Constance Stumin
Vote: Approved unanimously

Motion: To buy $150 worth of geraniums in pots and place them in the planters of the fourth floor as an opinion test.
Made by: Constance Stumin
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To remove the recycling bins from the first floor
Made by: George Koury
Seconded by: Shawn Griffith
Vote: Approved 3-2 with Colette Sellers and Constance Stumin dissenting

Motion: To hire Elegant Earth and Forest to re-adjust/tweak the sprinkler heads and install a controller for greener water usage.
Made by: Constance Stumin
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To proceed with all lien foreclosures (3) already in the hands of our lawyer, Paul Wean
Made by: George Koury
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To offer a settlement to Halbert Painting in hopes of ending litigation. The offer to be 5% of the $132,726 contract.
Made by: George Koury
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To adjourn at 8:45 p.m. and re-meet on March 10, 2009 at 6:30 p.m.
Made by: Shawn Griffith
Seconded by: Constance Stumin
Vote: Approved unanimously











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MINUTES

January 20, 2009 at 7:00 PM
Scheduled Board Meeting

Directors present: Shawn Griffith, George Koury, Doug Myers, Colette Sellers

Motion: To approve the Minutes of the December 16, 2008 and post to the PP BLOG.
Made by: Doug Myer
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To pay 50 percent of remedial drywall replacement, up to $500.00 for each unit, to the Owners who suffered water intrusion damages from Tropical Storm Faye, if reported and on record as of January 20, 2009.

This ruling will cover work already completed by the same date. Work to be completed must be authorized by the Association. An exception to this ruling will be: that if the damages were caused by evident owner neglect; the Association will not pay for the repair of the damages.

Made by: Shawn Griffith
Seconded by: Doug Myers
Vote: Approved unanimously

Note: This is a one time ruling for remedial drywall replacement. In the future, the Association will determine the extent of work necessary to fulfill its legal obligation to the Owner. The Association will make repairs that are required by law. However, we will not admit to responsibility for the damages. A full policy will be issued by May 01, 2009. It will include procedures to be set for Owners and the Association to follow.

Motion: To adjourn at 8:30 PM and re-meet on February 17, 2009 at 6:30
Made by: Doug Myers
Seconded by: Shawn Griffith
Vote: Approved unanimously

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