UPDATE OF MISSING MINUTES

Pelican Point Condominium Association



MINUTES May 01, 2010 at 9:30 AM

Board of Directors’ Meeting


Directors present: Colette Sellers, George Koury, Jaime Calzada, Doug Myers, Philip Lynch

Motion: To approve the Minutes of the March 15, 2010 meeting and post to the PP BLOG.

Made by: George Koury
Seconded by: Jaime Calzada


Vote: Approved unanimously.

Motion:
Made by: Colette Sellers
Seconded by: Jaime Calzada

Vote: Approved unanimously.

Motion: To adjourn at 11:45 AM and tentatively set next meeting on Monday, June 21, 2010 at 6:30 PM.

Made by: Doug Myers
Seconded by: Jaime Calzada

Vote: Approved unanimously.

Meeting Adjourned.





Pelican Point Condominium Association



MINUTES June 21, 2010 at 6:00 PM



Executive Committee Meeting – with Attorney

6:00 PM in the Office

Directors present: Colette Sellers, Jaime Calzada, Doug Myers, Philip Lynch

Motion: To approve the Minutes of the May 1, 2010 meeting and post to the PP BLOG.

Made by: Philip Lynch
Seconded by: Jaime Calzada


Vote: Approved unanimously.

Motion: To hold conference with Board Attorney, Paul Wean, to discuss potential litigation and review possible actions to obtain satisfactory settlement of litigation.

Made by: Colette Sellers
Seconded by: Jaime Calzada

Vote: Approved unanimously.
Motion: To adjourn at 7:10 PM.

Board of Directors’ Meeting

7:00 PM in the Club room


Directors present: Colette Sellers, Jaime Calzada, Doug Myers

Motion: To approve the Minutes of the Executive Committee meeting and post to the PP BLOG.

Made by: Philip Lynch
Seconded by: Jaime Calzada


Vote: Approved unanimously.

Motion: To hold the General Membership Meeting on Tuesday, September 21, at 6:30 PM
Made by: Doug Myers
Seconded by: Jaime Calzada

Vote: Approved unanimously.

Motion: To adjourn at 8:25 PM

Made by: Doug Myers
Seconded by: Jaime Calzada

Vote: Approved unanimously. Meeting Adjourned.





Pelican Point Condominium Association



MINUTES July 26, 2010 at 6:15 PM

Special Board of Directors’ Meeting




Directors present: Jaime Calzada, George Koury, Philip Lynch, Doug Myers, Colette Sellers

Motion: To approve the Minutes of the June 21, 2010 Board meeting and post to the PP BLOG.

Made by: Philip Lynch
Seconded by: Jaime Calzada


Vote: Approved unanimously.

BOARD MOTION & DISCUSSION

OWNERS COMMENTS: 6:40 PM to 7:50 PM

Motion: To hire Leland Management Services, Inc. to provide services as described in the written agreement negotiated by the Pelican Point Board of Directors and Leland; with a six month opt out clause, without cause and with no penalty.

Made by: Doug Myers
Seconded by: Jaime Calzada

Vote: Approved by four directors, with George Koury dissenting.

Motion: To adjourn at 8:05 PM

Made by: Doug Myers
Seconded by: Jaime Calzada

Vote: Approved unanimously. Meeting Adjourned.





Pelican Point Condominium Association



MINUTES August 18, 2010 at 6:40 PM

Special Board of Directors’ Meeting


Directors present: Jaime Calzada, George Koury, Philip Lynch, Colette Sellers

Motion: To approve the Minutes of the July 26, 2010 Board meeting and post to the PP BLOG.

Made by: Philip Lynch
Seconded by: Jaime Calzada


Vote: Approved unanimously.

Motion: To appoint Steve Cropper as Assistant Treasurer.

Made by: Colette Sellers

Seconded by: Jaime Calzada
Motion withdrawn until insurance coverage is verified.



Motion: To approve hiring Nadeem Zebouni to update the structural and architectural proposal for the Garage fascia wall and roof repairs, including a perimeter walk, to prepare and distribute the bid packages along with the AIA Documents A101 & A201.

Made by: Philip Lynch

Seconded by: George Koury
Vote: Approved unanimously

Motion: To allow the members to vote on funding options for the garage Project and to vote to waive the annual Audit requirement of the financial statements and replace it with a CPA Review.

Made by: Philip Lynch
Seconded by: Doug Myers

Vote: Approved unanimously.

Motion: To adjourn at 8:45 PM

Made by: Doug Myers
Seconded by: Jaime Calzada

Vote: Approved unanimously.

Meeting Adjourned at 8:45 PM.





Pelican Point Condominium Association



MINUTES September 18, 2010 at 9:30 AM

Board of Directors’ Meeting




Directors present: Jaime Calzada, George Koury, Philip Lynch, Doug Myers, Colette Sellers

Motion: To approve the Minutes of the August 18, 2010 Board meeting and post to the PP BLOG.

Made by: Philip Lynch
Seconded by: Jaime Calzada


Vote: Approved unanimously.

Motion: To place the Association’s Association Flood Insurance Policy with Bushong & Associates, the agency for the Association’s Master Insurance Policy.

Made by: Doug Myers
Seconded by: Jaime Calzada

Vote: Approved.

Motion: to appoint Member, Madeline Iovino, Assistant Secretary until midnight, September 21, 2010, in order to assist in the election process and sign Proxies that were assigned to the Secretary of the Association.

Made by: Doug Myers
Seconded by: Jaime Calzada

Vote: Approved.

Motion: To adjourn at 10:55 AM

Made by: Doug Myers
Seconded by: Jaime Calzada

Vote: Approved unanimously. Meeting Adjourned.





PELICAN POINT CONDOMINIUM ASSOCIATION

Saturday September 25, 2010

Minutes of the Organizational Board of Directors’ Meeting

10:00 AM in the Club Room




Directors present: Jaime Calzada, Steve Cropper, Larry Kershner, Colette Sellers.



Motion: To appoint Officers & Assistant Officers as proposed by Board Members.

Read by: Colette Sellers
Seconded by: Jaime Calzada



Vice President: Steve Cropper, Treasurer: Larry Kershner, Secretary: Jaime Calzada, Assistant Treasurer: Doug Myers, President: Colette Sellers

Vote: Approved unanimously.



Motion: To promote the Board Mission Statement: The Pelican Point Condominium Board of Directors will continue to improve our community property within a planned framework, in a fiscally responsible manner. The Board will make decisions based on immediate and longer term needs and benefits, with consideration given to owners and residents as a whole and as individuals.

The Board asks all of our Members and Staff to support the vision of making Pelican Point a pre-eminent oceanfront property, sharing responsibility to achieve measurable results within a reasonable time, while always looking to enhance quality of life and maximize value in our single family residence building.



Motion made by: Steve Cropper

Seconded by: Larry Kershner

Vote: Approved unanimously.



Motion: to adopt Board Policies.

Motion made by: Steve Cropper

Seconded by: Jaime Calzada





Policies adopted:



Ø Board members will commit to knowledgeable governance according to PPCA Docs. & FL Statutes.

Ø Public communications will be at the Board's discretion: with Vendors, Realtors, Guests, news media, others.

Ø The Board will maintain control of the content that may be printed on the Pelicanbrief-blogspot and limit it to material that will promote the harmony and safety of the Community and protect its property values.

Ø Board communications with Board Members & other Owners will be respectful & open.

Ø Privacy for Owners' contact information will be honored.

Ø Written authorization by two Board Members of account coding and payment for non-recurring expenditures over $500 will be required.

Ø Board members will not have a business relationship with PPCA.

Ø Staff members will not work for individual owners without Board approval.

Ø All records & Owner contact info. Will remain at the PPCA location.

Ø The Interest rate charged to delinquent Owners will be reduced to 8%.

Votes: Each policy was voted separately and approved unanimously.







Motion: To hire one of the two qualified General Contractors [GC’s] who have submitted bids to repair the Garage fascia wall and roof, after Board review of final specifications and prices, contingent upon the GC being properly licensed and insured and upon the Board obtaining a valid contract with the chosen Contractor.



Motion made by: Larry Kershner

Seconded by: Steve Cropper

Vote: Approved unanimously.



Motion: To set up a Web Site within the public domain to market the Community to prospective owners.



Motion made by: Larry Kershner

Seconded by: Jaime Calzada

Vote: Approved unanimously.



Motion: To continue the Ad Hoc Committee studying a new Door & Access System, including wind, ease of opening, security and Federal ADA and Florida Building Code requirements.



Motion made by: Larry Kershner

Seconded by: Jaime Calzada

Vote: Approved unanimously.



Motion: To activate the Budget Committee, whose current members are: Philip Lynch, Larry Walter, Colette Sellers & to add Larry Kershner and members as appointed by the Board.



Motion made by: Steve Cropper

Seconded by: Larry Kershner

Vote: Approved unanimously.



Motion: To dissolve the Building Committee. Other Committees will be formed by the Board as the Board determines their need and the board will appoint volunteer members to serve on those Committees.



Motion made by: Steve Cropper

Seconded by: Larry Kershner

Vote: Approved unanimously.



Motion: To adjourn at 11:50 AM

Made by: Steve Cropper
Seconded by: Jaime Calzada

Vote: Approved unanimously. Meeting Adjourned.