MANAGER’S REPORT October 12, 2009

 Units for sale or rent  
#505     $375,000                    
#305     $1,600-$1,800 furnished       
#1204   furnished  
#803     $375,000                   
#301     $2,000 furnished   
#1602   furnished  
#1005   $350,000 
#803     furnished  
#1202  $310,000
#1006  unfurnished
#1404  $299,900
#101    $1,500 unfurnished
#1806  $649,000
#1101  unfurnished
 
Administrative   
1.  As of Monday morning: 45 owners have paid in full; 34 owners have made two             installment payments; 8 have made the first installment. $170,000 approx. total  collected.  
2.  The roof bid package has been finalized.  Four companies asked to bid  on the roof replacement: Advanced Roofing; Childers;  Register & Waynes. The  pre-bid conference will be 10/20/2009 @ 10:00; The tentative bid opening will be 10/29/2009 at ALS. 
3.  Colette and Roseanne Macon reviewed approximately 40 boxes of old PPCA records and securely disposed of the files by having them shredded on site. These files were housed in the storage room and were musty and dirty.  
4.  Board meetings are being moved to back Monday evenings from the third Tuesday of the month.  
5.  The procedure and policies regarding delinquent owners is being consistently             applied.  The legal process seems to take a long time but the courts are overloaded.
6.  Quarterly P/R tax returns (3^rd qtr) have not been done as yet. Future returns and             deposits will be done electronically.    

Building and Property    
1.  Two sold units (1206 & 1801) will be renovated / remodeled.
2.  Unit #101 has been repainted and made ready for rental.  
3.   A guest / visitor auto hit the low planter wall at NE corner of the garage over the             weekend.  
4.  The “8” key on the building entry system keypad sticks. May need to replace the             keypad.  
5.   Planters in front of the elevators upgraded with new plant material all floors.  
6.   No water leaks this period.  No significant problems.  
7.   New garage door installed at the south entrance.

MINUTES October 12, 2009 at 6:30 PM

Pelican Point Condominium Association

 

MINUTES October 12, 2009 at 6:30 PM

Board of Directors’ Meeting

 

 Directors present:, Colette Sellers, George Koury, Doug Myers, Jaime Calzada, Philip Lynch

 

Motion: To approve the Minutes of the September 22, 2009 meeting and post to the PP BLOG.

Made by: George Koury
Seconded by: Doug  Myers
Vote: Approved unanimously

 Motion: To approve the concept of moving the mailboxes to the north hallway and moving

 the Manager’s office to the western side of the lobby. 

Made by: Jaime Calzada
Seconded by: Philip Lynch
Vote: Approved by 4 Directors, George Koury dissented

 

Motion: To adjourn at 8:30 PM and re-meet on November 09, 2009 at 6:30 PM.

Made by: Doug Myers
Seconded by: George Koury

Vote:  Approved unanimously

____________________________________________________________________________

Pelican Point Condominium Association

 

MINUTES November 07, 2009 at 9 AM

Board of Directors’ Meeting

 Directors present: Colette Sellers, George Koury, Doug Myers, Jaime Calzada, Philip Lynch

 

 Motion: To appoint Jaime Calzada as Secretary of the Board of directors.

Made by:  Philip Lynch
Seconded by: George Koury
Vote: Approved unanimously.

 

Motion: To approve the Minutes of the October 12, 2009 meeting and post to the PP BLOG.

Made by: Jaime Calzada
Seconded by: Doug Myers
Vote: Approved unanimously.

 

Motion: To accept the Architect’s recommendation to hire Register Roofing, the low bidder, to replace the 28 year old Roof on the main building.

Made by: George Koury 
Seconded by:   Philip Lynch 
Vote: Approved unanimously.

 

Motion: To approve commencement of a Reserve Study, contingent upon our attorney’s response regarding waiver of full funding.

Made by: George Koury
Seconded by: Philip Lynch
Vote: Approved by 4 Directors, Jaime Calzada dissented.

Note:  This motion previously was approved by the Board in the year 2006.

 

Motion: To adjourn at 10:10 AM and tentatively set next meeting, the Budget Meeting, on Monday, December 14, 2009 at 6:30 PM.

Made by: Doug Myers
Seconded by: George Koury

Vote:  Approved unanimously.

 

MANAGER’S REPORT

September 21, 2009


Units for sale or rent #505 $375,000 #1202 $310,000 short sale #1806 $649,000 #603 sold 9/21/09 #1206 contract close 9/28 #803 $375,000 #1404 $299,900 short sale #1005 $350,000 #1801 contract close 9/28

Personnel Hired Barbara Kesslar to perform janitorial work and plant care

Administrative

1. Mailouts for special assessment and annual meeting second notice and proxy done timely. Some communication being done by e-mail where possible.

2. As of 0900 Monday morning: 29 paid special assessment in full; 56 paid the first installment: 35 paid the second installment. Total collections: $142,800

3. The federal government billing is up-to-date: they owe us $16,000!

4. Unit #101 tenant moved out the end of August. Will use security deposit as partial rent for unpaid period. Unit being repainted. Purchased new washer.


5. Need to review policy on water leaks and responsibility.

6. Work begun on 2010 calendar year budget.

7. Delinquent owners – one auction scheduled for October. Another is being foreclosed by lender. Other action delayed by probate action.

Building and Property

1. South garage door needs to be replaced. Ordered same and will install when received next week.

2. Front building entrance redone with new plants and colored rock.

3. The 13^th floor planters were used as a showcase for new foliage.

4. A section of the main water supply line replaced in 203-303.

5. Units in renovation: 1002, 906, 1203 & 1401 is getting hurricane shutters.

6. Clog in 06 stack condensate drain line below #606 caused backup into unit.

7. Pull test (2^nd one) done by Soprema Co. on roof.

8. Atlas Scientific Technologies performed asbestos survey on the roof.

9. A 16 yr. old hot water heater leaked in a 6^th floor unit.

10. Tennis court fence components are rusting badly.

Letter from the President

Dear Fellow Owner:

Enclosed are: the Notice of the Budget Meeting, The Proposed Budget for Calendar Year 2010, the Schedule of Reserves and a Package for two proposed changes to the Amended and Restated Declaration of Condominium for Pelican Point.   

The Budget Committee analyzed our association’s income and expenses.  We also considered likely 2010 capital expenditures and future reserve needs.  After verification of proposed utilities rate increases and some research of insurance trends, we concluded that our monthly assessments will need to increase by 3.5% to $502.  Costs are being driven by Insurance, Utilities, Staffing, delinquencies and Reserve contributions, an estimated $471 per unit [or 94% of the $502 per unit]. 

The Board may consider alternatives before making a final decision that possibly could make a small difference in the monthly assessment amount.  However, if we approve initiating a Reserve Study and Engineering Report, we will probably find that we will need larger reserve contributions in future years.  As our building ages we will need more operating funds for repairs and maintenance. If the adopted budget proves to be inadequate, the Board may amend it or call for a special assessment.

The better news is that we think we have sufficient funds to complete the Roof Replacement Project and we do not expect to levy any special assessments during the coming year.  The ground work for the Garage Project has been completed but the project has been postponed.

We have been researching the cost and quality of accounting services by an outside company.  The cost would be offset by changing our Property Manager’s focus to maintaining and enhancing building systems and project management and oversight.  The quality of reporting by a professional management firm would be valuable for Board decisions; and owners would be able to use various payment options, including ACH and credit card.  Our collection processes would be more systematized and therefore easier to minimize.  And by reducing our Manager’s bookkeeping chores and changing his work schedule to four days a week, we would offset the cost of the service.   

We have been increasing our FTE [full time equivalent] staff hours this year from 2.0 to 2.6 and broadening the nature of staff responsibilities to better serve the needs of our owners and residents.  The salary budgets in 2009 and 2010 are lower than any year since 2002.  We have added our cleaning/plant-care lady and a part time office organizer/administrative assistant.  We now have a Jacksonville Beach Police Officer residing at Pelican Point and walking the property daily, reporting incidences to us and to his department.  We think that these additions and changes will benefit our community immediately and in future years.

We thank you for your understanding and cooperation.  Please feel free to call if you would like more information or if you want to offer suggestions. 

Very best regards,

Colette C. Sellers,

 President, Pelican Point Condominium

     For the Board of Directors

LETTER FROM THE VICE PRESIDENT

Dear Pelican Point neighbors,

Those of you that were at the last board of directors meeting know that most of the board voted to start the conversion of the office into a fitness center.With all due respect I feel that before we start another project we need to finish a couple other projects we have been kicking around for months.

1) The completion of the breeze way planter project

2) The replacement of the garbage chute room doors

Doesn’t it make sense to get these two projects done and over before we take on another? If you agree with me please let your board members know your feelings.

George Koury, Vice President

MINUTES

MINUTES FOR JULY 28, 2009

Scheduled Board Meeting

Directors present: Colette Sellers, Constance Stumin, George Koury, Shawn Griffith and Doug Myers after 7:10 p.m. Ed Buttner from 6:30 p.m. to 7:40 p.m.

Motion: To approve the Minutes of June 16, 2009 and post to the PP BLOG.
Made by: Constance Stumin
Seconded by: Shawn GriffithVote:
Approved unanimously

Motion: To hire Ed Shafer at a cost of no more than $15,000. The Building committee will request a commitment from Ed Shafer to make as many site visits as deemed necessary by the Committee.
Made by: George Koury
Seconded by: Doug Myers
Vote: Approved 4-2 with Shawn Griffith and Constance Stumin voting NO.

Motion: To levy a special assessment on the Membership to pay for the installation of the new roof for Pelican Point building in the amount of $2,400 to be paid in three installments of $800 each. The installments will be due and payable on August 17, September 15 and October 15 of 2009. Any unused roof assessment funds will be returned to the unit owners.
Made by: George Koury
Seconded by: Doug Myers
Vote: Approved unanimously

Motion: To adjourn at 8:30 p.m. and re-meet on August 18, 2009 at 6:30 p.m.
Made by: Constance Stumin
Seconded by: Doug Myers
Vote: Approved unanimously

LETTER FROM THE PRESIDENT

August 21, 2009

The BLOG address is: pelicanbrief1901.blogspot.com

The Building Painting Project is complete. The Board and Property Manager thank you all for your patience, cooperation and diligence during the project, that due to unusual weather this winter, took more than seven months to complete. Many Owners, Residents and REALTORS have complimented the new look of our buildings.

The Roof Replacement Project is underway. A majority of Owners have paid their first installment of the Special Assessment, which is now due. We are meeting with the Architect this week. The contractor’s work is expected to begin as soon as the danger of storm season is over.

Although some issues must be resolved related to the new floors on the West Walkways; the deck coating will provide a low maintenance, more attractive entrance to our condo homes. As a reminder, No items are to be stored in the A/C rooms or the maintenance rooms to allow adequate access to utility and telephone personnel. Also, the common Walkways need to be clear for safety and aesthetic reasons. Furniture and beach items clutter the Walkways, causing inconvenience and safety hazards.

The 13th Floor Planters have been rehabilitated by our landscape company. That floor will serve as a test and a model for the other floors. We will do most of the planting in-house where ever needed. We appreciate the time and investments that one third of the Owners have made in beautifying the planters on their floors. We will concentrate on refurbishing the 65 empty or partially planted beds, so that all Owners and Residents can be proud of their “front lawns”. Linda Smith, an Owner/Resident who has helped us with the lobby plants in the past, will take care of the planters, with assistance from our Maintenance Staff and our Landscaper.

Storm season has started. This week the other “Bill” will bring waves, and probably rain; but we are being spared. The Board reminds you that if you still have your original windows and doors; it is your responsibility to seal between the frames and glass to prevent water intrusion. On the Oceanfront, it is recommended that they be sealed every three years. Bill has the name of a vendor who has sealed [caulked] windows and doors for a number of Owners. Also, note that the Use Restrictions of Pelican Point’s Documents specify that Owners shall periodically run their air conditioning system at 78 degrees Fahrenheit, to minimize humidity and mildew within the Unit – especially during and after a Storm.

If you purchased new windows and doors within the past two years, you must be sure that they have been installed properly. Even small openings must be sealed to prevent water intrusion. The painters sealed between the stucco and the window frames; which is expected to reduce water intrusion.

If your Unit is damaged from a storm, notify the Property Manager immediately. The Association must be given the option to repair components that are our responsibility, to prevent mold and to control the cost. Replacing drywall is included. However, paint, tile or any other wall coverings or floor coverings are not the Association’s responsibility.

Our Manager, the Building Committee and the Board are moving forward with projects that are crucial for the preservation of our systems and amenities. The Roof repair is the first priority. Kitchen drain cleaning, several spot-repairs in the Garage and planter rejuvenation are in progress. However, the Building Committee recommended that the major Garage repairs be rescheduled for early 2011; mainly due to the economic reality that many of our Owners are facing.

Financial News:
The Paint Contractor has been fully paid and the project was completed well under Budget. Our Operating Budget has a favorable variance, mainly due to a reduction in our insurance premium and lower than expected Staff costs. Our Condo Documents are available on the Clerk of the Court web site, Official Records 14421, page 1043.

Our Manager, the Finance Committee and the Board have continued to work with legal council to sustain income, by taking firm legal action against several owners who are delinquent. We have recouped some delinquent funds and expect to control further losses. As Members in good standing, we ask you to respect every Member’s privacy and reputation.

Membership:
We would like to welcome new Members and say good bye to those who are leaving. One fourth of our Members have returned The Owner Survey. We will release results at the General Membership Meeting, on September 22, 2009. If you see items that need to be repaired or cleaned, Ron would appreciate that you complete a Work Order and insert it in his mailbox outside the Pump Room.

Dr. & Mrs. Carrasquillo have donated the very nice patio table and chairs that are in the pool area and Dr. & Mrs. Nezami gave us the beautiful armoire that is in the club room. We thank them all.

We are still using the Rules that were established in 2002. The most important rule to guide us to be good Neighbors is: The Golden Rule. If you are selling your unit, please be sure your REALTOR and the prospective owners know our policies regarding not moving Association pipes and adding an effective sound barrier below new floor tile. We do not allow moving furniture or renovating a unit on weekends or Holidays. The Manager must be notified to get permission to schedule these events and to reserve an elevator. Remember, only Small Dogs are allowed at Pelican Point. Picking up after your dog is expected.

Please report to the Manager and the Board any annoying or disturbing incidents. If you see or hear any thing that could be criminal or dangerous, we urge you to: Call 911! Please be vigilant about closing the doors and not allowing people in the Building.

If you have not submitted your e-mail address, please do. We can save several hundred dollars mailing expense per year. We do keep e-mail addresses confidential.

Board:
Three seated Board Members have volunteered for next year’s Board, George Koury, Doug Myers and Colette Sellers. Philip Lynch also will serve on the Board. Our other current Board Members have helped the Association accomplish so much this past eleven months. We thank Constance Stumin, Shawn Griffith and Ed Buttner for their dedication and fantastic service and we hope they will continue to assist the next Board with their energy, experience and talents.

Currently, the best method of communications is a phone call or e-mail to our Manager: Bill Stefanowitz (904)241-7206. Please send us your e-mail if you have not already, to Bill, at: inc7318@bellsouth.net.

Directors of the Board are:
Colette Sellers, President 241-9992 George Koury, Vice. Pres. 537-8960
Ed Buttner, Treasurer 281-0080 Constance Stumin, Sect’y. 241-9088
Shawn Griffith, Director 545-4993 Doug Myers, Director 389-6114

MANAGER’S REPORT

July 28, 2009

Units for sale

#603 $379,000 #1202 $375,000 #1801 $399,000
#806 $550,000 #1303 $455,000 #1806 $679,000
#1002 Contract #1306 $575,000
#1005 $365,000 #1404 $359,000

Units for rent

#205 #305 #1006 #1602

Administration

1. The date for the annual membership meeting has be set for September 22, 2009.
The first notice was mailed on 7/24/2009. Directors need to sign a statement
within 90 days of being elected that they read and understand the association’s
governing documents and pertinent statutes.

2. Another unit (#502) is a candidate for lien. Account turned over to attorney for
collection.

3. Recommend that the water leak issue be looked at by the Building Committee
and a process / procedure be initiated. ie. when a unit owner’s leaking pipes
damage the units below vs. when the pipe the association is responsible for
cause damage.

4. The reserve section of the next budget should attract close scrutiny. A reserve
study is needed OR proxy asking for less than full funding of reserves. Other
proxy issues need to be decided, for example, any amendments to the govern-
ing documents.

Building and property

1. There were several water leaks recently. Pin-hole size leaks in main supply line
of unit #1305 and #1103. This is the association’s responsibility. A leak in the
wall between the bathrooms in unit #1701. This is the owner’s responsibility.

2. The floor scrubber is a welcomed addition and works well although it cannot get
into corners and tight spots.

3. Lee & Cates installed 4 new glass panels in the east and west lobby areas. We
will be replacing fogged and etched glass a little at a time.

4. The valves and piping in the pool make-up tank and filtering package were renovated. This section had not been used for ten years for reasons unknown.

5. Four units are being renovated / remodeled: #1106 bathrooms and kitchen;
#1203 complete remodel; #1702 complete remodel; #1305 tile throughout and
limited kitchen remodel. Unit #704 was replumbed after recent leak in kitchen.

MINUTES

May 19, 2009
Scheduled Board Meeting

Directors present: Colette Sellers, Constance Stumin, Doug Myers and Shawn Griffith

Motion: To approve the Minutes of April 21, 2009 and post to the PP BLOG.
Made by: Constance Stumin
Seconded by: Colette Sellers
Vote: Approved unanimously

Motion: To upgrade the elevator contract with Schindler for preventative maintenance at an added expense of $140 a month bringing the contract to $880 per month.
Made by: Doug Myers
Seconded by: Colette Sellers
Vote: Approved unanimously

Motion: To purchase a floor scrubber not to exceed $10,000 after due diligence investigation by Manager and Doug Myers.
Made by: Doug Myers
Seconded by: Colette Sellers
Vote: Approved unanimously

Motion: To paint windows and doors on ground floor as per DiIorio change order.
Made by: Shawn Griffith
Seconded by: Doug Myers
Vote: Approved unanimously

Motion: To engage Paul Wean to review the Pelican Point Documents at the cost of $1000.00.
Made by: Constance Stumin
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To adjourn at 8:25 p.m. and re-meet on June 16, 2009 at 6:30 p.m.
Made by: Constance Stumin
Seconded by: Shawn Griffith
Vote: Approved unanimously

MINUTES

June 16, 2009
Scheduled Board Meeting

Directors present: Colette Sellers, Constance Stumin, Shawn Griffith, George Koury, Doug Myers after 6:50 pm.

Motion: To approve the Minutes of May 19, 2009 and post to the PP BLOG.
Made by: Constance Stumin
Seconded by: Doug Myers
Vote: Approved unanimously

Motion: To borrow the necessary funds or make an assessment to repair the garage (currently at $425,000)
Made by: Constance Stumin
Seconded by: George Koury
Vote: Defeated 3-2 by Colette Sellers, Shawn Griffith, Doug Myers

Motion: To cosmetically paint the garage as specified by a line item in the DiIorio Contract at $11,500 and utilize their stucco workers (currently on site) to repair the stucco as needed . The stucco work to be capped at $2500.

Made by: Shawn Griffith
Seconded by: Doug Myers
Vote: Approved with George Koury and Constance Stumin dissenting.

Motion: To adjourn at 8:25 p.m.
Made by: Constance Stumin
Seconded by: Shawn Griffith
Vote: Approved unanimously

MANAGER’S REPORT 6/15/09

Units for sale or rent



#205 $2,300/mo #603 $399,000 #1002 $300,000

#305 $1,600-1,800/mo #1303 $455,000 or short sale

#1006 $2,300/mo #1005 $385,000 #1202 $375,000 short sale

#1106 ? #806 $590,000 #1404 $425,000 short sale

#1602 ? #1306 $595,000 #1801 $399,000



Personnel



Need to hire a second person to assist Ron and do janitorial stuff.



Administrative



1. Workers’ Comp policy switched to another carrier from State Farm.

2. Visited Attorney Terry Anderson…legal review.

3. Need to schedule fire pump inspection for July.

4. Will attempt to exempt pool & spa from state inspection.

5. Spoke to two banks regarding a loan and line of credit.

6. New contract with Schindler Elevator signed…effective July 1st.



Building and Property



1. Water leak in 06 stack found in #1606. Third leak in kitchen pipes.

2. Water leak in 04 stack found in main supply line passing through #604.

3. Water leak in 04 stack found in #704 kitchen line a few inches from a previous

repair.

4. Ordered five pieces of new glass for lobby.

5. Advanced surface concepts caulking windows on ground floor.

6. Ordered floor scrubber. Delivery expected this week.

7. Painters got tops of elevator cars wet again when they pressure-washed floors.

8. Elegant Earth & Forest trimming palm trees in front of bldg. & inside pool area.

9. Parts of tennis fence rusting badly.

10. Schindler will install new tape guides as part of new contract.

11. Roof Consultant Edward Shafer concerned about how the roof plys are attached

to the substrate and possibility of moisture in the roof plys.

MINUTES

April 21, 2009
Scheduled Board Meeting

Directors present: Colette Sellers, Constance Stumin, George Koury, and Ed Buttner by telephone

Motion: To approve the Minutes of March 10, 2009 and post to the PP BLOG.
Made by: Constance Stumin
Seconded by: George Koury
Vote: Approved unanimously

Motion: To hire a landscape consultant to design, choose plants and price the cost of plants for the west walkwalks in conjunction with the Garden Committee headed by Constance Stumin
Made by: George Koury
Seconded by: Ed Buttner
Vote: Approved unanimously

Motion: To hire a roofing engineer to inspect the roof and provide the Building Committee with a report and recommendation by their next meeting on May 7, 2009.
Made by: George Koury
Seconded by: Colette Sellers
Vote: Approved unanimously

Motion: To adjourn at 7:15 p.m. and re-meet tentatively on May 19, 2009 at 6:30 p.m.
Made by: Constance Stumin
Seconded by: Colette Sellers
Vote: Approved unanimously

MANAGER’S REPORT

5/15/2009

Units for rent or for sale

#205 #603 $399,000 #806 $625,000 rented #602 sold
#305 #1002 $250,000 offer #1306 $669,000 rented #1203 sold
#1006 #1005 $395,000 #1404 $468,400 #404 sold $303,000
#1602 #1202 $375,000 #1801 $399,000 #1702 contract

Personnel

Ray Reeves has accepted a position with JSO but may be able to work some part-time at PPCA.

Administrative

1. Two units are on a foreclosure path. If/when the association gets ownership and
possession, what will they do? Need to think and plan for the outcome.
2. Federal and state income tax returns extension requests by CPA engaged to
prepare.
3. Financial condition indicates a need to arrange a line of credit with a bank as
reserves are dwindling.
4. Association should mail every owner a current set of rules and regulations since
the BOD has not been able to adopt a revised set since 2002.
5. New contract with Schindler Elevator needs to be approved / signed.
6. Roofing consultant Edward Shafer invited to inspect roof and recommend a
replacement system.
7. Summer vandalism started: north boundary wall sprayed with grafitti; chairs
thrown from 18th floor; potted plant from the 17th floor.

Building and Property

1. Two elevator problems but no water leaks this past month.
2. Drain cleaning proposal / quotes requested from ASAP, Eagerton and Fenwick
Plumbing. Only ASAP responded thusfar.
3. Garage door (north) promptly repaired by J.B. Mathews. Considering a PM contract on the doors.
4. Donovan A/C performed semi-annual maintenance on five systems. The lobby
and Club Room were extremely low indicating a leak in system. Not investigated.
5. Childers Roofing made a visit and inspected but no recommendation since a roof
consultant involved. Bidding process required due to the cost.
6. Estate liquidator jammed trash chute and compactor by throwing books, wood
and everything imaginable in it.
7. Balcony railing posts are filling up with water during rain. Program to drill and
seal needs to resume after painters leave. Water migrates to rebar causing
oxidation / rust.
8. Need to purchase a floor scrubber to keep west walkways clean and dry.
9. Beaches Energy rebuild our domestic water meter. Expect higher readings?

LETTER FROM THE PRESIDENT

The BLOG address is: pelicanbrief1901.blogspot.com

The Building Painting Project is about 70% complete, with the North, South and West sides about to begin. Balconies and floors were challenging and time consuming. It will be imperative that all vehicles be moved away from the building when those three sides are coated. We will try to notify you a day before the work begins. However, you are responsible for your vehicle staying paint-free.

If Owners or Residents have concerns or need assistance during the paint project, Bill will be our first contact. If he is not available, call Shawn or Colette. We are all working together to make this project a success!

No items are allowed to be stored in the A/C rooms or the maintenance rooms to allow adequate access to utility and telephone personnel. The common [West] Walkways need to be clear for safety and aesthetic reasons. Furniture clutters the Walkways, causing inconvenience and safety hazards. Outdoor furniture is appropriate for your personal balcony, but becomes an intrusion of your five neighbors’ rights when left on the common walkway. Two chairs were thrown off the 18th floor Saturday night, May 2nd. A planter was thrown off the 17th floor. The police completed a report. No one was hurt and no vehicles were damaged – this time!

We have a new Staff member, Ray Reeves. Ray works part time, assisting Ron with maintenance work. This past weekend, Ray manned the desk in the lobby at night. He made rounds of the Building and grounds, greeted residents and guests and reported to the Manager and the Board. His presence was appreciated and we probably will continue this service. Please be vigilant about closing the doors and not allowing people in the Building. Call 911 if necessary!

Storm season will start next month. The Board reminds you that if you still have your original windows and doors; it is your responsibility to seal between the frames and glass to prevent water intrusion. On the Oceanfront, it is recommended that they be sealed every three years. If you purchased new windows and doors within the past two years, you must be sure that they have been installed properly. Even small openings must be sealed. Water can intrude.

The Association sought legal and technical advice to formulate a water intrusion policy. The Association is responsible to insure against the cost of dry wall damage from this peril. However, if it is evident that the owner has not sealed the “frame to glass” openings properly, the Association’s insurance policy will not reimburse the cost to repair the damages and the Association will not be responsible for the repairs.


The Association is not responsible to repair paint, tile or any other wall coverings or floor coverings. It would be prudent to seal your windows and doors before storm season. Bill has the name of a vendor who has sealed [caulked] for a number of Owners. Also, the Use Restrictions of Pelican Point’s Documents specify that Owners shall periodically run their air conditioning system at 78 degrees Fahrenheit, to minimize humidity in the Unit.

Our Manager, the Building Committee and the Board are dealing with a list of projects that are critical to the integrity of our property. The Roof repair is the first priority. The Finance Committee is developing options for funding the roof repair and others, including the garage, kitchen drain cleaning, planter rejuvenation and paving. Some low cost improvements for the first floor are being considered.

Financial News:
The Annual Financial Report for Year 2008 is available, by request. Please save the Association the cost of postage by ordering in electronic format [e-mail]. Also, our Condo Documents are available on the Clerk of the Court web site, Official Records 14421, page 1043.

Our Manager, the Finance Committee and the Board have been working with legal council to sustain income needed to manage the Association’s operations and to preserve adequate reserve balances for necessary capital projects. We are taking firm legal action against owners who are delinquent. As Members in good standing, we ask you to respect every Member’s privacy and reputation. The Board and the Membership cannot act independently. We must follow Florida Statute and our Documents. We are acting prudently to protect the Association assets.

Membership:
We continually update the Membership e-mail addresses. Please submit yours if you received this Newsletter in hard copy. We can save several hundred dollars mailing expense per year. If you would like to join the Membership Committee to write news clips, assist with communications, gardening, mail outs, social events or Sunshine cards, please call Colette.

We would like to welcome new Members and say good bye to those who are leaving. The Membership committee is developing an Owner survey to offer another option for you to express your feelings and offer suggestions. Next we would like to put together a Welcome Package.

Kristen Abrahamson has been so kind in displaying her art work in the lobby. What a wonderful addition her series of Palm Trees are!

Big Dogs, while wonderful companions for their owners, are not allowed at Pelican Point. Bringing them for visits is not allowed. Taking them up and down the stairs to avoid the neighbors is not allowed. The majority of Pelican Point owners voted not to allow dogs heavier than 25 pounds. Only 13 residents have dogs that are allowed: Small Dogs. Picking up after your dog is expected.

If you are selling your unit, please be sure your REALTOR and the prospective owners know our policies regarding not moving Association pipes, adding an effective sound barrier below new floor tile and understanding our rules and regulations. [Editorial: We are operating under Pelican Point's old Rules until the Board reaches consensus on an updated set of rules. However, the Golden Rule always works!]

We do not allow moving furniture or renovating a unit on weekends or Holidays. Those are busy times for our Pelican Point residents and visitors. We want the property to look nice, the elevators to be available and everyone to be able to have quiet enjoyment of their property. The Manager must be notified to get permission to schedule these events and to reserve an elevator.

Currently, the best method of communications is a phone call or e-mail to our Manager: Bill Stefanowitz (904)241-7206. Please send us your e-mail if you have not already, to Bill at: inc7318@bellsouth.net.

MANAGER’S REPORT

Latest report -

4/17/2009

Units for rent or for sale

#205 #403 under contract #1005 $395,000 #1806 $699,000
#305 #603 $410,000 #1202 $375,000
#1006 #806 $625,000 #1303 withdrawn
#1602 #1002 ? #1306 $669,000

Administrative

1. Our documents (amended and restated) are silent as to association approval of
purchasers or first right of refusal on any sale.
2. Floor Coverings Q subset of XVI Use Restrictions
“Installation of hard surfaced floor coverings such as tile, marble, wood…must
first be submitted to and approved by the BOD, and if approved, meet all sound
installation standards established by the BOD”….”all areas of the unit which have
hard surfaced flooring will be underlaid with an approved material…”

The association has not established any criteria or standards.
3. Quarterly federal and state payroll tax returns were prepared and mailed timely.
4. The work of accounting firm Patterson & Associates is completed in preparing
compiled financial statements.

Building and Property

1. Elevator – replaced 4 tape guides in south hoistway. No further problems.
2. Spa still closed – bromine feeder on order.
3. North elevator stuck several times. Replaced door roller.
4. Staff made cosmetic repairs to garage exterior.
5. Roof inspection by FIDUS.
6. Water leak in #1803 supply line within unit. Another leak a few days later.
7. New bromine feeder installed. Seal on pump motor replaced.
8. Premier Tennis replaced net on east court and installed new rachet reel on post.
9. Intron repaired spalls on 701 & 705 and 11th & 12 floor breezeways.
10. #1606 water spot / seepage on L/R ceiling. Dririte called to diagnose. No report.
11. Water leak in #604 supply line within unit. Staff repaired.

MINUTES

March 10, 2009
Scheduled Board Meeting

Directors present: Colette Sellers, Constance Stumin, George Koury, Shawn Griffith

Motion: To approve the Minutes of February 17, 2009 and post to the PP BLOG.
Made by: Constance Stumin
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To request that our attorney write language to send as proxies to the owners to vote to amend the RESTATED DECLARATION OF THE CONDOMINIUM OF PELICAN POINT. The purpose would be to prevent time interest of ownership and to designate one unit owner for voting..
Made by: Colette Sellers
Seconded by: Constance Stumin
Vote: Approved unanimously

Motion: To adjourn at 9:47 p.m. with a tentative meeting scheduled for April 21, 2009 at 6:30 p.m.
Made by: Shawn Griffith
Seconded by: Constance Stumin
Vote: Approved unanimously





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MANAGER’S REPORT

Update – Units for sale or rent

#602 Sale closed 3/6/09…price is said to be less than $400,000. Purchased by Phillip Lynch
and Derrick Toney.
#1202 On the market again for $399,000
#806 Rented by Stewart Irwin?
#1303 Foreclosed…owned by the Deutsche Bank
#1702 Foreclosed…owned by Aurora Loan Services, LLC

Administrative

1. We need a faster procedure for review and approval of remodeling / renovation requests.
2. Manager is again looking into setting up a line of credit with the SunTrust Bank.
3. Auditor may be here sometime this week to gather information for the annual financial
report. Patterson & Associates will produce report and prepare the tax returns. Monakey is no longer being utilized.
4. Owners are not keeping the association informed as to various changes. No idea who is
living in unit #1105. Unit #1001 had telephone disconnected; no key to unit and
behind in monthly assessments.
5. Water intrusion clean-up – Suggest that the association make an agreement with one
company for a fixed-amount drying of a unit regardless of equipment and time.

Building and Property

1. #1401 remodeling is essentially complete except for kitchen cabinets and countertops.
Replumbed by Steeg Plumbing.
2. Unit #505 is being tiled throughout.
3. Unit #906 will be tiled and new windows and door in the master bedroom. The drywall in
the dining area was replaced due to a water leak and the wall in the master bedroom was
replaced as well.
4. Intron repaired additional areas; unit #204 had four spalls and the south stairwell on the
15th floor had rusted rebar showing.
5. The south elevator is still giving us trouble. The service company still has not pinpointed
the problem(s).
6. PM is investigating types of roofing for the building and their associated costs.
7. Minor water leaks in units 502, 602 and 901 from supply lines.
8. Roof drains should not be closed or capped. One of the reasons our roof has lasted so
long is there is no standing water after heavy rain. If water gets into the asphalt membrane,
it will have to be removed, thereby escalating the cost.

MINUTES

February 17, 2009
Scheduled Board Meeting

Directors present: Colette Sellers, Constance Stumin, George Koury, Shawn Griffith and Doug Myers after 7:10 p.m.

Motion: To approve the Minutes of January 20, 2009 and post to the PP BLOG.
Made by: Constance Stumin
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To patch the roof’s membrane at a cost of no more than $20,000
Made by: Shawn Griffith
Seconded by: Constance Stumin
Vote: Approved unanimously

Motion: To enforce the AMENDED AND RESTATED DECLARATION OF CONDOMINIUM OF PELICAN POINT, consistently and fairly
NOTE: Each BOD is to compose a list of violations of the documents and rules that each finds to be the most violated and non-enforced. The lists are due into the office by the end of February 2009.
Made by: Colette Sellers
Seconded by: Constance Stumin
Vote: Approved unanimously

Motion: To buy $150 worth of geraniums in pots and place them in the planters of the fourth floor as an opinion test.
Made by: Constance Stumin
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To remove the recycling bins from the first floor
Made by: George Koury
Seconded by: Shawn Griffith
Vote: Approved 3-2 with Colette Sellers and Constance Stumin dissenting

Motion: To hire Elegant Earth and Forest to re-adjust/tweak the sprinkler heads and install a controller for greener water usage.
Made by: Constance Stumin
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To proceed with all lien foreclosures (3) already in the hands of our lawyer, Paul Wean
Made by: George Koury
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To offer a settlement to Halbert Painting in hopes of ending litigation. The offer to be 5% of the $132,726 contract.
Made by: George Koury
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To adjourn at 8:45 p.m. and re-meet on March 10, 2009 at 6:30 p.m.
Made by: Shawn Griffith
Seconded by: Constance Stumin
Vote: Approved unanimously











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MINUTES

January 20, 2009 at 7:00 PM
Scheduled Board Meeting

Directors present: Shawn Griffith, George Koury, Doug Myers, Colette Sellers

Motion: To approve the Minutes of the December 16, 2008 and post to the PP BLOG.
Made by: Doug Myer
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To pay 50 percent of remedial drywall replacement, up to $500.00 for each unit, to the Owners who suffered water intrusion damages from Tropical Storm Faye, if reported and on record as of January 20, 2009.

This ruling will cover work already completed by the same date. Work to be completed must be authorized by the Association. An exception to this ruling will be: that if the damages were caused by evident owner neglect; the Association will not pay for the repair of the damages.

Made by: Shawn Griffith
Seconded by: Doug Myers
Vote: Approved unanimously

Note: This is a one time ruling for remedial drywall replacement. In the future, the Association will determine the extent of work necessary to fulfill its legal obligation to the Owner. The Association will make repairs that are required by law. However, we will not admit to responsibility for the damages. A full policy will be issued by May 01, 2009. It will include procedures to be set for Owners and the Association to follow.

Motion: To adjourn at 8:30 PM and re-meet on February 17, 2009 at 6:30
Made by: Doug Myers
Seconded by: Shawn Griffith
Vote: Approved unanimously

JOYTEL/SURFCAST

Surfcast is now providing high speed internet access in the building. With speeds comparable or better then DSL or cable and with the ease of no contracts or rate hikes over time. Simply sign up and pay per month with no hidden fees! Packages start as low at 14.95 per 30 days.

Signing up is easy and simple. Find our wireless network on your computer and connect. The Premium package will require extra equipment at your expense and can be purchased at (http://meraki.com/products_services/hardware/indoor/) and by calling 904-325-0132. When you receive the device, simply attach it to your computer following the directions that come with and you are connected!

Packages: Basic Starts at $14.95, Premium starts at $24.95 plus equipment fees
Speeds: Basic: 2Mb/s download and 512kb/s upload
Premium: 4Mb/s download and 1Mb/s upload.


For more information and help or for the premium package please Contact us at: ayaldir@joytel.net or call 904-325-0132

MANAGER’S REPORT

02/13/2009

Update – Units for sale or rent

#602 Under contract – no details
#806 Sheila Reeder relocating to unit #202…owner V. Loucks moving out
#1006 Tenant Rochelle Proctor is vacating 2/27/2009
#1603 Rented to Rita Schnyder by Watson Corp. for one year

Administrative

1. Clayton & McCulloh seminar and trade show 2/21/09 @ Prime Osborne Center
2. Becker & Poliakoff CA Leadership Conference 3/14/2009 @ Plaza Resort & Spa
in Daytona Beach
3. We received two excellent insurance proposals from Brown & Brown and Advanced Insurance Underwriters…10% less than last year
4. CD at Compass Bank matured…earned $1,147.94 interest for 8 mos. APY 31/4%
Remaining CD’s at Compass Bank mature 3/7/2009…$55,107. each. APY 31/4%
Where to place funds and obtain a decent return?????
5. Recommend lien be placed on unit #1001 owes $1845; foreclosure for 204 & 1205.

Building & Property

1. Unit #501 replumbed by Steeg Plumbing.
2. New ductwork & registers run to/in Management Office. Airflow 4x as before.
3. Cracked bathroom wasteline from unit #703 damaged unit #503 bathroom ceiling.
Plumbing repair $875. drywall in #603 $275. drywall in 503 $461
Tile repair $129 Wet areas in #504 wall and floor??
4. Roof inspection by Centimark: roof is at the end of its useful life. We may buy a
little more time with some remedial work and repairs. No quote but T/M basis. No
estimate. The new roof system recommended: TPO mechanically attached roof-
ing system: $134,092
5. Water turnoff to upper half of building on Tuesday morning, 2/17/09 to move valve
in unit #1505.
6. Ron replaced a 4 ft. section of waste line that was cracked in storage room. He painted the Club Room and replaced and re-directed the exhaust fan in Spa to the outside southside of the building.
7. Intron responded quickly to spalls found on the balconies of units 201, 804 and 1103
8. Remediation started on unit #1305.
9. Unit #906 has water stain / wet spot on dining room wall vicinity of main drain.

LETTER FROM THE PRESIDENT

Hello to our Pelican Point Members:

The new flooring was tested on one balcony. The resulting surface looks good. However, the process has several steps and product takes a long time to dry. The surfaces will be ground down before applying the urethane flooring. The bottom coat is gray. It is thick and will remain tacky for two or more days. The top coat goes over the tacky coat. The top coat color is a warm tan [Riverbend] that was chosen because it blends with our new building colors and it will hide dirt more than a light or dark color. Sand is broadcasted over the top coat and spread by roller to add traction and texture.

We all need to stay off our balconies for several days while the flooring is being applied and drying. Do not set furniture on surface until completely dry. The schedule is as follows, weather permitting:

Week of Feb. 16 The 03 stack grinding floors : 18 thru 12 & base coat 18 thru 7

The 04 stack grinding floors : 18 thru 7 & base coat 18 thru 7

Weds. Feb. 18 West Walkways grinding starting at floor 18 & down

For the test, the painters left a section covered with only the bottom coat to see if it would be feasible to leave a path on the West Walkways for residents to walk to the elevators. The “seam” blended well. The bottom and top coat may be applied in two stages. Whether they apply it in one or two steps, we will still encourage residents to leave for the first day.

The grinding machine is heavy. It will be lifted over the Balcony railings to avoid going through the residents’ units. The painters are using the electrical outlets on the balconies. We want to be fair in sharing the cost of electricity for an improvement that will have long term benefits for all of us. We have asked the painters to switch to other unit outlets more frequently.

We called the City's Energy Dept. They confirmed that the average electric bill in Jax Beach this month was 20% to 70% higher than the previous month. Your increase was not greatly affected by the grinding, since the readings were probably taken before the grinding started. The grinders used for the West Walkway railings were battery operated. The cold weather was the cause of the high bills. However, let us know if you are concerned about the process in any way.

The painters will paint the entry door edges this Thursday, Feb. 19, 2009 for the owners who are at home and will leave their doors open for several drying hours. There will be a sign up sheet in the library. Or you could reply to this e-mail to have your unit number added to the list.

If you are receiving this message, it is because you submitted your e-mail address to the Association for communications. For your privacy, we will not print your e-mail address on any correspondence that we send to Members. If you have any questions, concerns or suggestions, please call Bill, our Manager, (at 241-7206) or myself, or send us an e-mail. If you would like another member of your household to receive a copy, please send their e-mail address to Bill.

We hope to be able to use this option to communicate important information to our Members in a more timely fashion and cost efficient method. This system will only be used for Pelican Point Association business.

Remember the Board of Directors will meet tonight at 6:30 PM!

Thank you for your participation!

Colette Sellers

403 FOR SALE

Unit 403 is for sale at $375,000.

Debbie Lupole Peterson at Watson Realty, Neptune Beach is the contact...904-853-2063.

PAINTING UPDATE

East side of building:

Stacks 01 thru 06 2nd coat of paint complete minus window recess area between 03-04 stacks need to add on to scaffold stage to complete.
Handrail prep 18-2 should be complete by end of day 2/6. Scheduled to start 1st coat on handrails 2/7.
Balcony of 203 preped and base coat applied should put 1st coat of top coat on 2/7.

West walkway:

2nd coat of paint complete 18 thru 2 on walls, ceilings, planters
2nd coat of paint on handrails should be complete as of 2/7
1st coat of paint on door frames 18 and 17th floors
Door frame prep in progress on 16 thru 2.
Started to grind floor on 18th walkway

Outside walls:

Pressure washed-primer-1st coat of paint in progress on wall starting just right of front entrance going south.

MINUTES

12/16/08

Scheduled Board Meeting

Directors present: All

Motion: To approve the Minutes of the November 20, 2008 and post to the PP BLOG.
Made by: Constance Stumin
Seconded by: Shawn Griffith
Vote: Approved unanimously

Motion: To have an appraisal done to upgrade the insurance of Pelican Point.
Made by: Shawn Griffith
Seconded by: Doug Myers
Vote: Approved unanimously

Motion: To adjourn at 8:10 pm and re-meet on January 20, 2009
Made by: Shawn Griffith
Seconded by: Doug Myers
Vote: Approved unanimously

WARNING

To Pelican Point Board Members and Residents:

Please note that as stated before there should be no cars parked in the front of the building on work days. We have taped this area off, however the caution tape has been removed and cars continue to park in the front. At this time we can not accept responsibility for damages that may occur to cars parked in this area. We have draped tarps as an additional effort to prevent over spray, however this is not full proof. Please remind residents and guest that they should not park in these areas during work days. We will continue our effort to mark off this area with caution tape.

Sincerely,


Di Iorio Painting