PELICAN BRIEF

Current Events:


The Election of the Board & the General Membership Meeting was held Tuesday evening September 21st. Attendance was very good and the atmosphere was very relaxed. While the votes and proxies were counted by the Committee, Members enjoyed a menu of drumsticks, snack sandwiches from Paneras and other appetizers. Next, the Meeting came to order. The results of the proxy votes were announced: Issue one, to allow the Board to use Major Reserve funds not to exceed $125,000 towards the Garage repair was approved: 53 - 5. Issue two, to waive the Audit requirement in favor of a CPA Review was not approved: the count 49 - 7. The New Board was announced and the meeting adjourned.


The New Board met Saturday morning September 25th to appoint Officers:

Colette Sellers, Pres. 241-9992 Jaime Calzada, Sect’y. 398-5450

Steve Cropper, V. P. 813-8888 Doug Myers, Asst. Treasurer 389-6114

Larry Kershner, Treasurer 301-667-4698



Two Committees were asked to continue their work. The Ad Hoc Committee is researching the Door and Access System and the Budget Committee will meet this week to Draft a Budget to be presented to the Board. The Board will determine what other committees will be needed in the near future and will appoint volunteer members to serve on those committees. The Board will continue to work with the Engineer on the Garage Project and will choose the General contractor soon.


Leland Management came on board on August 2nd. Karen Baron, our Office Coordinator, has been an energetic, friendly, positive force since Day One. Karen has over 10 years experience in quality control for builder-developers. She immediately began ordering inspections of our major equipment and amenities, some of which were overdue. Our CAM Manager, Terena Pellasce has been in the Property Management business for over ten years. Prior to that Terena served in the Military 10 years and as an Agent in the Federal Bureau of Corrections. Both Karen and Terena have been working with the Board to put a heightened focus on Maintenance, in order to preserve our equipment and improve the overall appearance of the property. Ron Dombroski has successfully completed the Spa & Pool Care Certification Program. Please refrain from asking the Maintenance Staff to do personal service jobs.



Monthly & YTD Financial Statements are available by request. We have a surplus in the Operating Budget, partly because several maintenance projects that were delayed are still in progress, including the drain cleaning and fogged window replacement. The Reserve Balance on August 31, 2010 was approximately $542,000 and Operating cash totaled $151,480.



The Spa will be closed until the Board determines how and when to make repairs required by both federal and state safety requirements. The Board will be studying options for compliance with a stricter Florida code for Spas that will apply to Pelican Point in July 2011.



The Lobby Furniture has been rearranged, in an effort to improve the entrance appearance without purchasing new furniture at this time. The aqua loveseat and chairs were moved to the entrance alcove. Kristen Abrahamson repainted the “Forest” scenes with Palm Trees for a seacoast look. A ceiling fan and light sensors have been added to save energy and complete the low cost update. We hope you like it.


An Impromptu Labor Day Social Hour was attended by eighteen Members and Residents, who seemed to enjoy the time with their neighbors and the refreshments. No one rushed to leave in an hour!



The Buildings & Property:

Garage Interior & Bicycles: Thank you all for keeping our Garage interior clean and uncluttered. The floor and walls will be painted after the exterior repairs are completed. Untagged and unclaimed bicycles and other items that do not belong in the Garage will be removed and donated. If you have a bike in the Garage, please ask Karen for a tag, which is free of charge. Bikes may be stored only in front of your own Garage parking space or in your Unit or off premises.




Parking: The Board appreciates your cooperation in following the rules. Decals can be purchased for $5. Replacement Decals are free. If you park long term in our Garage or Parking Lot you must have a Decal. Parking Permits are free, but they for short term use only. Guests and Tenants are expected to obey the rules. All of the Carport spaces are privately owned – DO NOT PARK THERE!



The Handicapped Parking Spaces are only for persons with disabilities, including persons using wheelchairs for mobility. If you or your guest can walk from a regular parking space, please leave these spaces open for those who cannot.



The Club Room: Please be sure to complete the request/release form before planning a party or other gathering. No reservations will be allowed on Holidays. The Pool area cannot be reserved.



No glass is allowed in the Pool area. The Pool and other amenities close at 10 PM.



The Pipes & Plumbing Issues: We are continuing to clean the kitchen drain pipes, from the bottom up. B&G Plumbing has found several clogged areas in stacks 1 and 4, by lowering a camera through the pipes from the roof. We will need to clean the sink waste arm and the vertical pipe section in every unit in those stacks. Ignoring these clogs could lead to backups in Owners’ kitchens. The Board is committed to improving this situation. You will be given notice regarding any possible expense you will incur if the sink waste arm in your unit needs to be replaced. The cost will be modest.



Other News:

In Progress Item: The Elevator floors were coated with an epoxy finish two weeks ago. The chosen color was a dark turquoise. However, the result was a “Jaguar Teal” which will be replaced by the darker shade. The Elevator planters are not thriving, mainly due to lack of sunshine. Other options are being considered. Barbara waters every planter. Extra watering could be detrimental.

Please keep the West Walkways clear for safety and esthetics. Furniture that you use when you sit on the Walkways should be removed and stored in your Unit. All Maintenance Rooms belong to the Association. Please remove items stored in them before they are discarded by Staff. This is for safety. Building Maintenance requests should be given to Karen Baron for processing.



Safety: Be cautious about who you let into the building. If you see any activity that worries you or upsets you, please report to the Office or a Board member. If you observe activities that you think are illegal or dangerous, call 911 immediately. Report suspicious or dangerous activity to the Office ASAP.



Renovation Plans must be approved by the Board before work commences. Association pipes may not be moved. Placement of Air Conditioner condensers must be approved due to the effect on the efficiency of the other units in the Mechanical Rooms. Work must be performed during the regular work week: 8 AM to 5 PM, Monday through Friday. The City of Jacksonville Beach has a noise ordinance and a rule that NO CONTRACTOR MAY PERFORM WORK ON SUNDAY.



Leases must be approved by the Management and Move-in’s and Move-out’s must be during day time and Monday to Friday. Pets may not be over 25 pounds. You must clean up after your Pets.



We offer a special thank you to our former Board members George Koury and Philip Lynch.

Both gentlemen gave many hours of service to governing our Pelican Point Community and offered solid ideas and leadership. George was instrumental in removing old furniture and clutter from the West Walkways and refurbishing the 102 planters. George also worked on the Garage Project. Philip guided us through the development of the Budget last year and past the quagmire of management and personnel issues we faced as we made a concerted effort to provide a more professional level of management that could provide a stable consistent influence while our volunteer Boards change each year.

Please send us your e-mail address if you have not already, to Karen Baron at: kbaron@lelandmanagement.com or to cpacolette@aol.com. Using e-mail will save the Association time and money. BLOG: www.pelicanbrief1901.blogspot.com